JOB DESCRIPTION: BOOKKEEPING ASSISTANT - BILLING CLERK (1 POSITION)

The bookkeeper at LINC, Inc. plays a vital role in the organization. They work under the guidance of the Financial Director and are responsible for managing day-to-day accounting tasks such as processing invoices, making journal entries, reconciling bank accounts, and depositing funds. The bookkeeper must have strong financial skills and be able to oversee daily operations while also providing support to the LINC’s board in various capacities.
Bookkeepers need to be highly accurate when overseeing financial data. They require strong accounting skills to process financial data and perform core bookkeeping duties. Additionally, they must possess computer skills to adapt to specialized software and innovative technology. Excellent organizational skills are vital to ensure reports are accurate and thorough. Bookkeepers must also be proficient in data entry and the use of spreadsheets, recording all expenditures, charity, payments, and other financial information in an orderly software platform or worksheet. Furthermore, they must possess problem-solving skills to identify the underlying reasons for a problem and execute a plan to resolve it.

MINIMUM REQUIREMENTS:

· Associate degree or at least one year of experience.
· Proven bookkeeping experience demonstrates the individual’s ability to manage financial records.
· Solid knowledge of basic bookkeeping and accounting payable/receivable principles:
· Bookkeepers need to record, track, and analyze an organization’s revenue and expenses
· Professionalism and organization skills for maintaining accurate and timely records.

REQUIREMENTS PREFERRED:

• Minimum Associate Degree in Business Administration with an accounting focus
• Two years of experience in a similar role.
• Advanced knowledge of Microsoft Excel and QuickBooks: 2 years (Preferred).
• Able to multitask and prioritize work.
• Cooperative and willing to assist others.
• Able to maintain confidential information.

Bookkeeping Assistant

• Assist the bookkeeper as directed in maintaining all financial transactions, including, but not limited to:
• Prepare and record day-to-day transactions of a business unit in books and ledgers.
• Process, prepare, and record invoices and vendor bills.
• Assist and support the bookkeeper in preparing and maintaining accounts receivable and accounts payable records.
• Prepare and maintain sales records with invoice and payment details.
• Verify, ascertain, and determine the correctness of financial data.
• File documents in a timely fashion.
• Make deposits and reconcile bank accounts.

Billing Clerk

• Collaborate with the Finance Manager, Executive Director, and Deputy Executive Director in maintaining a database of grants and contracts.
• Maintain knowledge of all Agency programs
• Assist the Finance Manager in cost allocation for billing and reimbursement requests for grants and contracts.
• Assume primary responsibility for the submission of all billing and reimbursement requests for grants and contracts.
• Maintain relationships with billing counterparts for each Grantee and Contractee
• Prepare reports as requested by the Finance Manager, Executive Director, and Deputy Executive Director.