Bookkeeper Multifamily Onsite at ARCADIA MANAGEMENT SERVICES CO

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

38.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bookkeeping, Property Accounting, Accounts Payable, Accounts Receivable, General Ledger, Reconciliations, Multifamily Housing, Financial Reporting, Excel, Attention to Detail, Organizational Skills, Communication Skills, Problem-Solving, Time Management, Compliance, Process Improvement

Industry

Real Estate

Description

Description Position Summary The Onsite Multifamily Property Management Bookkeeper is responsible for managing high-volume accounting functions for a large multifamily portfolio. This role supports multiple communities and works closely with onsite management teams and corporate accounting to ensure accurate financial reporting, timely reconciliations, and compliance with company policies and regulatory requirements. The ideal candidate is detail-oriented, organized, and experienced in multifamily accounting operations. Key ResponsibilitiesAccounting & Financial Operations Process high-volume accounts payable for multiple multifamily communities, including invoice review, coding, and payment processing. Manage accounts receivable functions, including rent posting, resident payments, chargebacks, and delinquency tracking. Maintain accurate general ledger entries across multiple properties. Prepare and post recurring and non-recurring journal entries. Perform monthly bank, escrow, and balance sheet reconciliations. Support month-end and year-end close for a large portfolio with strict deadlines. Multifamily & Resident Accounting Post rent, utilities, concessions, fees, and subsidies accurately and on schedule. Reconcile resident ledgers and research discrepancies across multiple properties. Work with onsite leasing and property management teams to resolve resident billing issues. Assist with move-in, move-out, and security deposit accounting. Support affordable housing, subsidy, or compliance reporting if applicable. Prepare 3/30 Day Notices, Balance due and Credit memos. Reporting, Controls & Compliance Prepare and distribute routine financial reports for property managers, regional leadership, and ownership. Ensure compliance with internal controls, company accounting policies, and applicable federal, state, and local regulations. Assist with internal and external audits, including document preparation and support. Participate in annual budget preparation and reforecasting as requested. Collaboration & Process Improvement Serve as a key accounting resource for onsite property teams. Coordinate with corporate accounting on policy updates, system changes, and portfolio-level reporting. Identify process improvements to increase efficiency and accuracy in high-volume environment. Requirements Required Qualifications 3+ years of bookkeeping or property accounting experience, preferably in multifamily housing Experience supporting multiple properties or a large unit count Strong knowledge of AP, AR, general ledger, and reconciliations Proficiency with multifamily property management/accounting software (Yardi, RealPage/OneSite, AppFolio, MRI, or similar) Strong Excel skills, including spreadsheets, reconciliations, and basic formulas Exceptional attention to detail and ability to meet tight deadlines Preferred Qualifications Experience with large portfolios (1,000+ units) Knowledge of affordable housing programs (HUD, LIHTC) a plus Associate’s or Bachelor’s degree in Accounting, Finance, or related field Skills & Competencies Ability to manage high transaction volumes with accuracy Strong organizational and time-management skills Clear and professional communication skills Ability to work independently and as part of a fast-paced onsite and corporate team High level of discretion when handling sensitive financial information Personal Attributes: High level of accuracy and attention to detail Strong organizational and time-management skills Ability to manage high transaction volumes and meet strict deadlines Analytical and problem-solving mindset Professional, dependable, and ethical with a strong sense of confidentiality Ability to work independently while collaborating with onsite and corporate teams Effective written and verbal communication skills Adaptable and able to prioritize in a fast-paced, deadline-driven environment Proactive and process-oriented with a continuous improvement mindset Physical Requirements Ability to sit for extended periods while working at a computer Ability to use standard office equipment, including computers, printers, scanners, and phones Ability to read and review financial reports, spreadsheets, and electronic documents Ability to communicate clearly in person, over the phone, and via email Ability to occasionally stand, walk, bend, and reach within the office environment Ability to lift and carry up to [10–20] pounds occasionally (files,boxes, office supplies) Additional Requirements: Must pass a background check after conditional offer of employment. This company participates in E-Verify to confirm the employment eligibility of all new employees. Benefits: Comprehensive benefits package including health insurance, retirement plans, and paid time off. Opportunities for professional development and career advancement within the company. A collaborative and supportive work environment with a focus on employee well-being and growth. Pay Range: The pay range for this position will be $30 - $38 per hour plus an annual discretionary bonus plan; Base pay will vary depending on multiple individualized factors, including job-related knowledge, skills, and experience. Equal Employment Opportunity: We take diversity and equal opportunity seriously. We are committed to building a team that represents a variety of backgrounds and perspectives. The more diverse and inclusive we are, the better our team and our work will be.

Responsibilities

The Onsite Multifamily Property Management Bookkeeper manages high-volume accounting functions for multiple multifamily communities, ensuring accurate financial reporting and compliance. Key tasks include processing accounts payable and receivable, maintaining general ledger entries, and supporting month-end and year-end close processes.