Reports To: Director of Operations
Status: Full Time, Hourly
Focus: Financial processing (AR/AP/Payroll) with administrative and office support
Who We Are: Opened in 2016, Buxton Books is an independent, New York Times and ABA reporting bookstore located on King Street, the main thoroughfare in historic, downtown Charleston, South Carolina. Buxton Books is an events-motivated bookstore, with a track record of successful, book-included events. We specialize in dynamic, creative events ranging from bespoke walking tours to culinary events. With a knowledgeable staff, highly curated book selection, and robust event schedule, we value and uphold the traditions of a neighborhood bookstore while also welcoming the visiting reading community. Buxton Books specializes in creative collaborations throughout our community with venues, non-profits, and many other organizations.
Job Purpose: The Bookkeeper & Office Administrator ensures the business runs smoothly behind the scenes, with financial processing as the top priority - specifically accounts payable, accounts receivable, and payroll. This role also supports general administrative functions, keeping the team organized and the office functional. Acting as a central hub for information, scheduling, and vendor coordination, the Office Administrator helps maintain efficiency across all parts of the business. While much of the work happens out of the spotlight, the impact is felt everywhere: accurate financial records, smooth payroll cycles, and an organized workspace that supports our mission.

• Accounts Payable (AP): enter vendor invoices into accounting software, prepare payment batches for review/approval, schedule/check payments after approval.
• Accounts Receivable (AR): generate and send customer invoices, track outstanding balances; send reminders as needed, record incoming payments in accounting software.
• Payroll Processing: collect and verify timesheets or hours, enter payroll data into payroll software, process payroll under consultant/leadership review.
• Maintain and organize office and storage areas.
• Order office supplies and manage inventory.
• Coordinate vendor relationships for office services (cleaning, maintenance, deliveries).
• Handle incoming mail, packages, and general correspondence.
• Manage calendars for recurring administrative tasks (e.g., license renewals, insurance deadlines).
• Provide basic HR support (onboarding paperwork, employee file upkeep).
• Assist with event logistics or special projects as needed.