GENERAL SUMMARY:

Performs a variety of entry-level professional accounting duties, such as gathering financial information, preparing reconciliation statements, entering financial transactions, maintain accounts payable/receivable, and assisting in maintaining sound financial records for the company.

KNOWLEDGE:

Requires a Bachelor’s degree in Business Administration, Accounting, or a related field.

EXPERIENCE:

One year of bookkeeping experience is required. Accounting, bookkeeping, or closely related experience may be substituted on a year-for-year basis to meet the education requirement. A highly qualified candidate will have a four-year degree and several years of bookkeeping, accounting, or financial experience.

• Maintains accurate accounting records by preparing, entering or verifying all financial transactions.
• Audits cash receipts and/or refunds issued for the company.
• Reconciles accounts and identifies and prepares corrections by collecting and analyzing account information and analyzing accounting options.
• Maintains and updates employee information in Quickbooks.
• Reviews daily cash transactions for accuracy; balances accounts to appropriate funds; reconciles and/or make corrections.
• Compiles financial data and provides reports to management.
• Adheres to local, state, and federal tax and accounting laws.
• May assist in tax preparation.
• Maintains the company’s petty cash account, ensuring timely and accurate disbursement.
• Maintains general and subsidiary ledgers and journals.
• Assists in annual budget preparation.
• Prepares invoices to customers and tracks accounts receivable.
• May prepare, enter and approve fixed asset transactions to ensure accuracy and compliance with accounting procedures and company policies and standards.
• Prepares financial statements and/or special reports by preparing balance sheets and income statements and reports; collects, analyzes, and summarizes account information and trends.
• Assists with various clerical operations or special projects as required.
• Maintains and updates employee information in Quickbooks.
• Manages time clock entries and distributes cards to managers for approvals, updates weekly payroll and issues payroll checks.
• File Federal and State forms and pay taxes. Prepare and file local government reports.
• Liaison with insurance agents and/or insurers to provide information and reports for renewals and updates for employee benefits (including COBRA), auto, worker’s comp, and liability policies.
• Updates donor database with donation information from other websites, (ex. PayPal, Facebook, etc.), and corporate and individual donations made via ACH and checks.
• Maintain In-kind donor GD spreadsheet (volunteer updated)
• Creates GD Transfer Agreements for rescues on transport days.
• Review driver safety records and training progress in Samba Safety and update in GD. Enter driver van assignments in GD. Enter van maintenance and repairs charges into GD.
• Purchase office and other supplies and services, as requested.