SUMMARY

We are seeking a Bookkeeping/Accounting Associate to join our team at Texas Health and Science University. This role is vital in supporting our bookkeeping functions and ensuring smooth operations within the university. The ideal candidate will contribute to our mission by providing exceptional organizational and bookkeeping /accounting support. Could lead to a full-time position in 60 days for the right person who shows promise of leadership in a bookkeeping/accounting.

COMPETENCIES (KNOWLEDGE, SKILLS, AND ABILITIES)

• Knowledge of principles and procedures of bookkeeping and basic accounting;
• General knowledge of accounting and audit procedures;
• Knowledge of FERPA and ability to maintain a high level of confidentiality;
• Excellent interpersonal, communication, and organization skills;
• Excellent computer word processing, spreadsheet, and database management skills;
• Ability to complete assignments in a timely manner, working productively with minimum supervision;
• Ability to think through problems, organize information, identify factors and underlying causes in order to generate solutions;
• Ability to work effectively under pressure in varying situations with independence, competent judgement and tact;
• Ability to interpret a variety of instructions furnished in written, oral, or diagram form;
• Ability to solve operational problems and make suggestions for process improvement;
• Ability to analyze and interpret financial data and prepare financial reports, statements and other documents;
• Ability to provide exceptional customer service and maintain a professional demeanor;
• Commitment to the mission and mission of the University;
• Demonstrate commitment to supporting diversity, equity, and inclusion.

REQUIRED EDUCATION AND EXPERIENCE

• Associate or Bachelor’s degree in bookkeeping, accounting, or finance (preferred) ;
• At least 2 years of progressive responsibility in accounting or bookkeeping.

• Collaborate with the Senior Vice President and other university stakeholders on preparing the university budget and other financial documents;
• Assist the CFO on maintaining the master financial records in QuickBooks, and coordinating the transfer of necessary documents and figures to the Accounting Manager and/or Chief Financial Officer;
• Collaborate with the CFO, overseeing the disbursement of funds for purchases, invoices, salaries and wages, and other necessary payments; to include the funds for 941 taxes, Texas Workforce Taxes, 940 taxes and Sales Tax;
• Collaborate with the CFO on preparing federal and state compliance reports that pertain to the business/fiscal office to include all wage reports to the Federal Government and State Government, such as the Form 941 quarterly report, the Texas Workforce quarterly report, the 940 annual reports, Form W-2’s and Form 1099 Misc.;
• Maintain payment and wage records in reasonable and auditable condition so that anyone can find paid invoices and payroll checks quickly and efficiently;
• Collaborate with the Senior Vice President on reviewing student credit balances and issuing refund checks;
• Work closely with the Director of Financial Aid and Registrar in responding to student’s issues pertaining to financial aid and cash payments posted to accounts;
• Reconcile bank statements, type AR statement, process journal and cash receipts;
• Maintain and audit hourly worker timesheets for accuracy and requesting corrections from employees as necessary;
• Maintain the employee leave request process, and ensure that all leave request accruals and available employee time off are correct;
• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.