Branch Admin at Visterra Landscape Group

Brentwood, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

30.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Compliance Documentation, Onboarding Coordination, Office Operations, Record Keeping, Purchase Orders, Accounts Payable, Expense Reconciliation, File Maintenance, I-9 Compliance, DOT File Maintenance, MVR Tracking, Microsoft Office Suite, Organizational Skills, Communication Skills, Adaptability

Industry

Environmental Services

Description

About Us:  Visterra Landscape Group ranks among North America's top 30 landscape service providers. Collectively, Visterra partner companies bring more than 200 years of expert landscape maintenance, enhancement, construction, sweeping, portering and critical winter services with a reputation for excellence in client service. Incumbent partner leaders guide day-to-day operations with teams that value and prioritize safety, employee wellbeing and dynamic career pathways. Visterra is a back-to-back winner of Lawn & Landscape's coveted Best Places to Work in Landscaping and has earned consecutive safety awards from the National Association of Landscape Professionals. For more information, visit www.vlgllc.com [http://www.vlgllc.com].  Role Overview The Branch Administrator provides operational and administrative support to ensure efficient branch performance. This role supports billing, compliance documentation, onboarding coordination, and day-to-day office operations. The Branch Administrator plays a critical role in maintaining accurate records, supporting field leadership, and ensuring administrative processes are executed consistently and efficiently. Pay: Visterra offers competitive pay commensurate with experience in a similar position. Hourly Range: $23–$30, but actual compensation will vary depending upon new hire experience and qualifications as well as internal equity. Key Responsibilities * Prepare, batch, and review Enhancement, Irrigation, and Snow billing; coordinate with Accounts Receivable as needed. * Assist with Purchase Orders (POs), vendor invoices, and Accounts Payable workflows. * Reconcile AMEX expenses via Concur and code VISA receipts for submission to accounting. * Maintain organized customer files, subcontractor agreements, and Certificates of Insurance (COIs). * Coordinate onboarding documentation for new hires and re-hires, ensuring required forms are completed and retained properly. * Complete Section 2 of Form I-9 in compliance with federal guidelines and maintain proper I-9 retention. * Maintain DOT files, MVR tracking, and required compliance documentation. * Track unpaid attendance and maintain accurate employee documentation. * Coordinate uniform ordering, distribution, and returns for field employees. * Attend weekly Production Meetings, run requested reports, document notes, and provide general administrative support to branch leadership. Qualifications * High School Diploma or equivalent required; Associate’s degree preferred. * 2+ years of administrative or office support experience, preferably in a field-based or operational environment. * Experience coordinating onboarding documentation and compliance-related paperwork preferred. * Strong organizational skills with the ability to manage multiple priorities simultaneously. * Detail-oriented with strong written and verbal communication skills. * Experience supporting billing, expense reconciliation, or accounting processes. * Ability to maintain confidentiality and handle sensitive documentation appropriately. * Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ability to learn internal systems. * Positive demeanor with strong interpersonal skills and ability to support operational leaders. * Ability to adapt in a fast-paced environment with shifting priorities. * Bilingual in Spanish, a plus. Benefits: Visterra offers a challenging and rewarding working environment where employees are encouraged to develop and grow as professionals.  In this role, you will have the opportunity to work on projects that will expand your experience and challenge your abilities in the global marketplace.  The position also offers an excellent compensation package and a comprehensive suite of benefits. * Paid time off * Health and wellness coverage * 401(k) savings plan The above description is intended to describe the general content, identify the essential functions, and set forth the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Visterra is an equal employment opportunity (EEO)/AA employer and strongly supports diversity in the workplace (m/f/d/v). We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Responsibilities

The Branch Administrator provides essential operational and administrative support, focusing on efficient branch performance through managing billing processes for various services and handling accounts payable workflows. This role is critical for maintaining accurate records, supporting field leadership, and ensuring consistent execution of administrative tasks like onboarding coordination and compliance documentation.