WHAT YOU BRING

• Business school or college certificate
• Experience working in an administrative role is preferred
• Proficient in MS Office
• Communication: Excellent verbal and written communication skills
• Knowledge of SAP reporting functions considered an asset
• Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
• Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
• Teamwork: Ability to interact with all levels and foster a teamwork relationship

The Branch Administrator is responsible for supporting the branch in the areas of payroll, accounts payable, purchasing and billing. This position ensures that files are maintained, and assists with operational and financial reporting, invoicing and activity coordination.

• Enter payroll details for hourly employees
• Process Time and Material (T&M) and Fixed Price (FP) billings
• Code invoices for accounts payable processing
• Manage all Accounts Receivable Activities within the Branch and HQ
• Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
• Issue and file purchase orders
• Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minute.
• Enter records for safety and technical training
• Coordination of training and maintenance of training logs
• Prepare various reports utilizing SAP and MS Office
• Create and maintain field employee databases and files
• Answering all incoming calls and re-directing as appropriate
• Develop and maintain local administrative procedures
• Review and create correspondence for field employees and customers
• Provide back up support and coverage for Service and New Installations Coordinators
• Maintain and update manpower lists
• Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)