Branch Administrator

at  Total Oilfield Rentals

EMPLOYER OVERVIEW

Total Oilfield Rentals (TOR) offers rental and transportation of drilling, completions and production equipment to the oil and natural gas industry throughout Western Canada and the United States. Our mission is to exceed customer expectations by supplying superior rental equipment, transportation services, including specialized over-dimensional hauling, and product support.

POSITION SUMMARY

The Branch Administrator will report to the Branch Manager and Senior Administrator. The individual will be responsible for the administrative duties and coordination activities for our Leduc operations. Including ensuring all field level Accounts Receivable, Accounts Payable, Payroll, and Maintenance Records for the Leduc Branch is accurately captured and submitted for final processing in accordance with established company procedures. They are also the primary liaison for the Administration/Finance Department for the Leduc operation.
This position is fulltime and is based out of our Leduc, AB location.

• Provide administrative support to the Leduc Branch Manager and area operations team.
• Assist specialized hauling team in planning, preparing and organizing for large specialized over-dimensional transportation jobs/projects.
• Generate all job codes, and rental, transportation or specialized hauling tickets in the company ERP system for Leduc operations, ensuring accuracy of the billing details.
• Manage field ticket workflow, by gathering all required information to process field tickets, and forward to AR team for final invoicing.
• Review coding & entering of Leduc employee timesheets and work with the Leduc team to enter or complete missing information into the payroll database.
• Generating purchase orders and receiving slips for purchase invoices in support of the Leduc operations.
• Ensuring chargebacks are correctly entered into accounting database and charged back correctly on the tickets for the Leduc operations.
• Enter maintenance records for the equipment inventory, transportation vehicles and trailers into both fleet management and ERP system, for the Leduc operations.
• Run and or complete required reports.
• Liaison between the Leduc Branch and head office (A/P, A/R, Payroll, HR, and Safety)
• Filing of tickets, receiving documents and work orders electronically, and physically as required.
• Perform first point of contact duties, including answer phones, directing calls, direct visitors, distribute mail, order office supplies.
• Occasional reception coverage, as needed or required.
• Provide additional support when required and as directed by Leduc Branch Manager or Senior Administrator or the Leduc operations team, including but not limited to Operations Managers, Coordinators, Dispatchers, Mechanics/Shop personnel and Drivers.