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SKILLS AND COMPETENCIES

• Must be a proactive, assertive, high energy individual and can work efficiently in an environment where priorities can change frequently.
• Must be highly responsive to the needs generated by the day-to-day activities of the site and business management requirements.
• Should exhibit mature and independent judgment, initiative and flexibility.
• Able to solve problems as they arise and use initiative or seek clarification as appropriate.
• High levels of discretion are required. Demonstrated experience of working in a confidential environment.
• Precise, accurate, and meticulous and have outstanding organizational skills.
• Be capable working well with others.
• Excellent communication skills; both verbal and written communication.
• Have experience working with and building relationships with a wide range of individuals/business partners within an organization.
• Be computer literate with excellent experience of MS Office. Word, Excel and PowerPoint are essential.
• Experience with Environmental Health and Safety is beneficial
• A prior facilities role is a requirement.

POSITION PURPOSE

Boeing Global Enterprise Services (BGES) provide internal services to ~100 non-US locations, in 34 countries, ensuring safe, secure & compliant operations in an effective and efficient delivery model for our stakeholder communities. The team reports into Boeing Global supporting regional teams and works in close collaboration with Enterprise Services, Global Real Estate, Facilities and Asset Management, Indirect Supply Chain, Enterprise Financial Services, Security & Fire Protection, IT&DA and HR Services to deliver a global capability.

RESPONSIBILITIES

The Site Focal role is positioned to ensure the smooth and seamless operation of the Boeing Bristol offices providing multi-disciplinary business process and administrative support to the residents, working closely with internal business functions and external contractors and suppliers.
Provides administrative, personnel and customer support to facilitate on-site activities. Supports project and process plans and in the implementation of policies and procedures. Develops and maintains relationships and partnerships with customers, stakeholders and peers. Supports multiple administrative processes. Responds to customer requests. The Bristol site is a very busy location which provides facilities for approx. 700 employees and attracts a high volume of visitors.

Duties will include (but are not limited to):

• Input and track all facility related issues through supplier web based platforms to completion with consistent resident communications and fix timelines being provided.
• Build relationship with FM providers to ensure Boeing site operation consistency is adhered.
• Responsible for raising purchase requisitions for facility related items through procurement internal business systems.
• Invoice management support for facility and business procurement when required.
• Development and management of Site Emergency Planning including documentation updates through internationally provided processes, templates and testing.
• Accountability for ensuring that all Health and Safety policies and procedures are systematically applied in order to facilitate the safe, secure, healthy and compliant operation of site activities.
• Support Reception desk duties as required.
• Maintains Site records including management of accounts and facility OEM manuals.
• Internal business support SharePoint management.
• Occasional support to cover as Business Support Specialist/ Site Focal for other sites.
• Opportunities to support projects across the region in a support or leadership capacity.