Budget and Operations Manager #W0109 at Virginia Information Technologies Agency

, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Jul, 26

Salary

120000.0

Posted On

02 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Budgeting, Operational management, Financial analysis, Grant management, Procurement, Human resources liaison, Policy interpretation, Strategic planning, Statistical reporting, Regulatory compliance, Project management, Communication, Budget execution, Resource allocation, Stakeholder collaboration

Industry

IT Services and IT Consulting

Description

Title: Budget and Operations Manager #W0109 State Role Title: Gen Admin Manager II Hiring Range: $103,342 - $120,000/yr. Pay Band: 6 Agency: Department of Social Services Location: DSS HOME OFFICE Agency Website: www.dss.virginia.gov [www.dss.virginia.gov] Recruitment Type: General Public - G Job Duties At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve. We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them. In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits. The Virginia Department of Social Services, Division of Family Services is currently seeking a Budget and Operations Manager. This position is responsible for providing operational budgetary and management support programmatically and administrative functions of the Division of Family Services. Maintain high level of budget controls for the Division. Responsible for full range of budget execution activities including developing budget targets and local allocations consistent with appropriations, monitoring and projecting of expenditures, analyzing problem areas and possible solutions, recommend adjusting appropriations as necessary within state and federal guidelines, and monitoring of grant funds availability. Interprets, and applies state and federal policies and procedures for funding. Plan and coordinate activities and implement administrative management activities. Serve as the Human Resource liaison for the Division of Family Services. Minimum Qualifications * Considerable working experience in budgeting and operational management. * Comprehensive experience in office and business practices and procedures sufficient to be able to perform duties without supervision. * Experience with state and federal laws, rules, and regulations regarding business management and funding sources. * Knowledge of programs, operations, and administrative policies and procedures, laws, rules, and regulations for programs, funding sources, and Procurement guidelines for RFPs, RFAs, Sole Source, MOU, MOA and other agreements for goods and services. * Knowledge of various software and computer programs specifically for budgetary and financial activities and statistical reports of operational activities. * Demonstrated ability to communicate effectively in writing, such as special reports and communicate orally. * Ability to exercise independent decisions and judgement regarding daily operational functions including prioritize, plan, and organize with little to no supervision. * Demonstrated ability to manage a budget comprised of federal and state funding. * Ability to manage the flow for human resource activities for the Division. * Demonstrated ability to work with all levels of employment, and all diverse groups. * Collaborate with external and internal private/public agencies and officers and all diverse groups to meet the needs of child/adult services. * Ability to research, evaluate, and ensure compliance of procurement and state and federal guidelines are met and accountable as it relates for budgetary and human resource activities. Additional Considerations * Demonstrated knowledge of human services programs delivered through the Virginia Social Services System. * Demonstrated ability to manage human resources processes related to supervision of employees. Special Instructions You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. The filing must be completed on or before the first day of employment and annually thereafter on or before February 1. The selected candidate is required to complete the Statement of Economic Interest training within 2-months of becoming a state filer and at least once during each consecutive period of two calendar years commencing on the first odd-numbered year thereafter. For more information, please visit http://ethics.dls.virginia.gov/. [http://ethics.dls.virginia.gov/.] Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks. VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization. Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor. To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (PageUp) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations as stated in the job announcement. The decision to interview an applicant is based on the information provided. Multiple positions may be filled from this recruitment within 90 days of the closing date. The Virginia Department of Social Services (VDSS) is an Equal Opportunity Employer and encourages diversity within its workforce. VDSS does not provide sponsorship. VDSS is an official certified state agency that values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply. Reasonable accommodations are available to applicants, if requested, during the application and/or interview process. If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document through the “Virginia Jobs” (PageUp) employment site when you apply. Contact Information Name: VDSS – Division of Human Resources Phone: dssrecruitment@dss.virginia.gov Email: dssrecruitment@dss.virginia.gov In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter [https://www.dars.virginia.gov/drs/cpid/PWContact.aspx] or by calling DARS at 800-552-5019. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Responsibilities

The Budget and Operations Manager is responsible for providing operational budgetary and management support for the Division of Family Services. This includes maintaining budget controls, executing budget activities, and serving as the Human Resource liaison for the division.