JOB DESCRIPTION

• Process invoices and purchase requisitions, ensuring that documentation is accurate, complete, and properly coded.
• Track unit-level and division-wide expenditures to ensure compliance with allocated budget lines, flag potential overruns or discrepancies.
• Assist with data gathering and compilation of overtime reports, equipment expenditures, and supply usage.
• Handle day-to-day purchasing and supply orders in PASSPORT and internal tracking systems under the guidance of the Budget and Procurement Manager.
• Conduct initial reviews of budget requests submitted by internal units and help vet requests for completeness and budget alignment.
• Monitor and follow up on invoice payment status; communicate with vendors to resolve outstanding issues and discrepancies.
• Assist in the preparation of statistical and cost-benefit analysis and contribute to the drafting of budget and procurement briefings or reports.
• Maintain detailed records and databases of budget transactions, approvals, and expenditures.
• Provide administrative support in the coordination of purchasing procedures, including preparing documentation for internal and external review.
  Additional Information:
  In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

MINIMUM QUALIFICATIONS

1. A master’s degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in “1” above.
   3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.
3. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.
   5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

PREFERRED SKILLS

-Must have experience with the PASSPORT and Financial Management Systems (FMS). -Budget and/or procurement experience in NYC government. -Experience in handling and managing accounting responsibilities. -Strong Excel and data organization skills.

Please refer the Job description for details