Job ID: 59660
Job Category: Finance, Accounting & Purchasing
Division & Section: Housing Secretariat, Finance & Business Services
Work Location: Metro Hall, 55 John St.
Job Type & Duration: 1 Permanent vacancy
Salary: $94,905.00 - $128,386.00
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 03-Sep-2025 to 17-Sep-2025

KEY QUALIFICATIONS:

1. Possession of a Chartered Professional Accountant (CPA) designation or the equivalent combination of a degree in accounting, financial management or business administration or other relevant discipline or equivalent combination of education and experience.
2. Considerable experience in financial analysis and forecasting, budget formulation, financial planning, financial controls, as well as preparing a variety of financial performance reports, briefing notes and presentations explaining and supporting analysis and recommendations.
3. Experience in the preparation, evaluation, and administration of capital budgets, including variance analysis and reporting.
4. Experience using Microsoft Office applications, Excel, Word and PowerPoint and database applications such as SAP and/or other equivalent database systems for financial reporting or accounting purposes.
5. Knowledge of generally accepted accounting principles (GAAP), the Public Sector Accounting Board (PSAB) standards and best practices.
6. Knowledge of project methodology with skills in project management to assist in project planning and manage deadlines with competing priorities.
7. Analytical, conflict resolution and problem-solving skills, with the ability to develop, recommend and implement effective solutions.
8. Ability to communicate effectively, including highly developed writing, presentation and verbal communication skills.
9. Excellent interpersonal skills with the demonstrated ability to establish effective working relationships with staff, internal and external clients.
10. Ability to conduct research or analysis with the ability to summarize quantitative and qualitative information.
11. Ability to interpret, understand and implement complex procedures and agreements and to initiate innovative ideas and provide strategic financial advice.
12. Ability to work in a team environment managing multiple tasks under pressure, and to produce results within tight timeframes.
13. Sound judgement and the ability to handle matters of a confidential or sensitive nature.
14. Experience using CAPTOR is an asset.

Reporting to the Senior Financial Analyst of Capital Projects for Housing Secretariat, the Budget & Financial Analyst will be responsible for assisting with the development and analysis of capital budgets and the monitoring of the budgeted expenditures and financial reporting. The primary functions associated with this position include but are not limited to:

• Supports the Senior Financial Analyst of Capital Projects and Senior Management in the forecast and development of the annual Capital Budget and 10-year Capital Plan, preparing the annual budget submission by analyzing division’s budget inputs for content, accuracy, compliance to instructions and determining the adequacy of justification, and manages input of budget information into Corporate budget software.
• Prepares financial reports for program areas and ensures timely, accurate financial information and analysis is provided to Housing Secretariat divisional management to assist in their operational and financial decision making.
• Assists in ensuring appropriate funding authority is obtained from City Council for projects contained in the Housing Secretariat capital budget by supplying relevant documentation.
• Assists in the development and provision of recommendations for effective financial control mechanisms of various services, service elements and activities to ensure expenditures comply with Capital and Operating budgeted levels and assisting in the coordination, preparation and analysis of quarterly variance reports related to the division’s expenditures and contracted service targets and expenditures for the Deputy City Manager and General Manager.
• Assists in ensuring control in the expenditures of projects and the adherence to council-approved policies and protocols.
• Assists with monitoring and providing direction to Accounting Assistants and other finance staff on the expenditures of the various reserve funds administered by Housing Secretariat and the appropriate application of development charges.
• Assists in determining the financial impact of each capital project on the current and future operating budgets.
• Tracks commitments against the approved Capital Budget and associated expenditures and projects cashflow requirements.
• Performs analysis of program revenues, expenses and service level factors.
• Prepares and analyzes the divisional budget, including the development of analytical tools for divisional budget and financial control systems, policies and procedures to monitor program expenditures, staffing and revenues and ensure data integrity and effective cost centre management.
• Prepares Presentations, Briefing Notes, Specialized Reports and Staff Reports for City Council and its various committees for financial implications. Reviews various committee reports to evaluate for financial impacts to the Division.
• Establishes credible professional relationships with program management and staff that enable the provision of value-added strategic and financial planning advice with regard to their services, budget and operations.
• Coordinates processing and reporting of the division’s financial transactions, maintaining, updating and monitoring records and systems to ensure proper functioning of accounting systems.
• Provides technical advice and support to staff with problems/issues during budget development. Assist in the development and evaluation of financial alternatives and business cases for programs, projects and other initiatives based on a clear understanding of program needs and resource constraints.
• Undertakes detailed analysis and recommends corrective action related to capital variance reporting, budgeting and financial control, including both high level and activity level analysis of expenditures, revenues, and other performance measures; forecasts expenditure and revenue patterns; highlights to Management relevant financial issues with strategic and operational impacts.
• Provides financial, budgetary, payment and administrative advice, guidance and analysis to support the delivery of services by divisions.
• Develops and implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
• Liaises with appropriate stakeholders to discuss solutions and process improvement to meet operational needs.
• Performs internal audits/reviews of administrative and financial practices, conducts operational reviews, and analyzes and reports on key operational data that measures program effectiveness with recommendations to improve administrative efficiencies.
• Participates in the development and integration of new solutions and improvement initiatives. Ensures that the divisional contract/project expenditures, revenues, and staffing are controlled and maintained within approved budget limitations. Monitors and establishes measures I indicators to ensure year-end net expenditures do not exceed the approved budget. Monitors in-year capital budgets and recommend adjustments if required.
• Provides direction, training and technical support to other staff on budgeting, payment processing as well as financial policies and procedures. Reviews work assignments of staff to ensure that analysis and reports are comprehensive and accurate and that analytical frameworks and methodologies used are financially sound.
• Prepares analysis as required by senior management.
• Prepares Ministry mandated and both internal and external auditor requested reports.
• Undertakes special projects and assignments as required.