Title: Budget Officer
Employee Classification: Budget Officer
Campus: University of North Texas
Division: UNT-Enrollment Management
SubDivision-Department: UNT-Student Accounting
Department: UNT-Student Accounting-150300
Job Location: Denton
Salary: 51744.00

ABOUT US - VALUES OVERVIEW

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

DEPARTMENT SUMMARY

The areas reporting to the Associate Vice President include a portfolio of student-focused services designed to support financial wellness, enrollment success, and academic achievement across the UNT community. These include Student Accounting, which manages tuition and fee assessment, collections, exemptions, third-party sponsorships, refunds, and tax reporting; the UNT One Stop, which provides integrated guidance on admissions, enrollment, financial aid, and student accounts; the award-winning Student Money Management Center, which empowers students to build financial confidence through personalized support; and Veterans Benefits, where military-affiliated students and their families receive assistance navigating education benefits and transitioning to campus life.

POSITION OVERVIEW

The Budget Officer ensures the integrity and accuracy of financial operations, oversees procurement and personnel transactions, and manages reconciliations across multiple complex budgets. The position ensures that complex and varied budgets — including operating, travel, fees, discretionary, and other funding types — are monitored and reconciled consistently across these units.
The Budget Officer provides comprehensive budgetary, financial, and operational support for the departments that report to the Associate Vice President, including Student Accounting, Veterans Benefits, UNT One Stop, and the Student Money Management Center. These departments deliver essential student services that directly impact enrollment, retention, and overall student success.
The role also serves as a building representative for the Eagle Student Services Center, coordinating daily operations, building projects, and repairs to maintain a functional and student-centered environment. By aligning budget management with facility oversight, the Budget Officer plays a crucial role in maintaining efficient operations that support essential student services.
This position reports to the Associate Vice President, Student Accounting & UNT One Stop.

MINIMUM QUALIFICATIONS

Bachelor’s degree with coursework in accounting, finance, business or related field and two years of progressively responsible financial administration or budget management experience or any equivalent combination of education, training, and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Skill in collecting and analyzing data.
• Knowledge of budgetary principles, practices and procedures.
• Ability to prepare concise reports.
• Ability to communicate effectively in both oral and written form.
• Knowledge of electronic information systems and accounting systems.

PREFERRED QUALIFICATIONS

Knowledge of higher education budgeting and financial management, including experience with multiple funding sources (state, designated, auxiliary, restricted, and scholarship) and the ability to monitor, reconcile, and report on complex budgets.
Experience with financial transactions, procurement processes, and HR/payroll operations, preferably within a university or large public-sector organization; familiarity with UNT’s systems and procedures is strongly preferred.
Proficiency in Microsoft Excel, Word, and PowerPoint, with the ability to prepare clear and accurate financial reports and presentations to support decision-making.
Strong analytical and problem-solving skills, with the ability to identify trends, evaluate data, and develop actionable recommendations that improve financial stewardship and operational efficiency.
Experience coordinating facilities operations, building projects, or repairs, with the ability to liaise effectively with Facilities and other campus partners to maintain a student-centered environment.
Excellent communication and collaboration skills, with a proven ability to partner with department leaders, staff, and other campus stakeholders to support mission-critical student service operations.

PHYSICAL REQUIREMENTS

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.

• Oversees all fiscal operations within the Associate Vice President’s portfolio, including timely processing of payment requests, contracts, journal entries, and interdepartmental transfers. Serves as the first point of contact for fiscal questions and policy interpretation for departmental staff. Manages and tracks budget expenditures across multiple funding sources (state, designated, auxiliary, restricted, and scholarship), maintaining an up-to-date and detailed budget tracking system for the Associate Vice President. Prepares regular financial reports and projections to support strategic decision-making and resource allocation.
• Provides comprehensive budget support for Student Accounting, UNT One Stop, Veterans Benefits, and the Student Money Management Center, ensuring all purchases, payroll actions, and expenditures adhere to university policies and procedures, and identifying opportunities for improved efficiency. Reviews and validates chart of accounts for all departmental purchases, including student and staff salary details, ensuring correct coding, compliance with funding source restrictions, and accuracy in payroll and budget records.
• Tracks payroll expenditures for hourly, student assistant, and work-study positions to ensure workforce needs across Student Accounting, UNT One Stop, Veterans Benefits, and the Student Money Management Center remain balanced with budget availability. Provides proactive reporting and recommendations to adjust staffing allocations as needed.
• Reviews and reconciles procurement card transactions to ensure compliance with procurement rules, accurate coding, and prompt submission of documentation for reimbursement. Identifies and addresses discrepancies to maintain audit readiness.
• Coordinates procurement and contracting needs related to departmental operations and recruitment events, including vendor setup, contract routing, and purchase order creation. Collaborates with Procurement and other campus offices to expedite approvals and ensure compliance.
• Coordinates staff travel requests and expense reports for accuracy and compliance with university travel policies, state regulations, and departmental budget availability; provides guidance to staff to prevent errors and ensure timely reimbursement.
• Serves as a building representative for the Eagle Student Services Center (ESSC), coordinating daily operations, responding to facility needs, and liaising with Facilities and other campus partners to manage repairs, maintenance, and building projects that ensure a safe and student-centered environment.
• Collaborates across teams within the AVP’s portfolio to assist with reconciliation of student transactions, payment transactions, and emergency funds management.