Budget Project Coordinator at Omnicom Media Group Montreal

Montreal, Quebec, Canada -

Full Time

Start Date

Immediate

Expiry Date

01 Jun, 26

Salary

0.0

Posted On

03 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Tasks, Budget Monitoring, Project Management Tool Maintenance, Billing Review, Authorization Coordination, Data Entry, Discrepancy Resolution, Account Management, Budget Control Reporting, Tracking Documents Maintenance, Filing System Maintenance, Communication, Organizational Skills, Multitasking, Stress Management, Priority Management

Industry

Advertising Services

Description

Would you like to break out of your routine? Would you like to learn about the world of media? This could be the beginning of your story at Omnicom Media! With us, you'll have the freedom to take the place that's rightfully yours. WHO WE ARE OM Montreal is a thousand + 1 stories told by over 200 colleagues and friends, bringing together media agencies you may already know: Touché!, OMD and Hearts & Science, as well as three centralized teams of specialists: audio & video investments, digital activation and marketing science. Our expertise lies in understanding and adapting to our clients’ needs and challenges. We create unique media strategies by leveraging data and insights to determine the best channels and environments to reach our target audiences. We're pros at working with digital platforms, TV, radio and even OOH. Using the technological tools and databases at our disposal, we make sure everything is in place to help our clients stand out in their media strategies. Now that's media creativity! OM Montreal is also a playground where you can work with a variety of clients in both local and international markets, such as Beneva, St-Hubert, Tourisme Montreal and many others. With us, every story is unique, but every success is shared. Growth is not a predetermined path, but a personalized adventure where a new page in our shared history is written every day. YOUR MANDATE You will be responsible for supporting the strategy and client service team by providing accurate and timely support in administration, project coordination, and reporting. EVERY DAY YOU WILL: Perform all monthly financial tasks for clients, from authorization to reconciliation with suppliers. Be responsible for monitoring budget management across all disciplines. Maintain the project management tool to ensure the efficiency and speed of end-of-month best practices. Review billing drafts and media purchase authorizations to ensure all information is accurate. Coordinate and ensure that all billing drafts are approved by the designated individuals. Ensure that client purchase authorizations are received and retained. Review and approve real-time billing packages prior to distribution to clients, and follow up internally on any billing discrepancies. Be responsible for creating estimates and conducting the campaign closure process within the specified time frame. Lead and ensure that data entry is completed accurately and on time. Liaise with the strategy team and accounts receivable to resolve discrepancies between supplier invoices. Manage client accounts and follow up on overdue invoices with clients. Maintain budget control reports in accordance with client reporting requirements. Keep all tracking documents up to date. Maintain a filing system for client files. WE WANT TO KNOW YOU IF YOU HAVE: A post-secondary degree in administration, accounting, or equivalent; 1-2 years of experience in an administrative or project coordinator role; Good knowledge of the MediaOcean system (an asset); Solid knowledge of Microsoft Office software (Word, Excel, PowerPoint); Strong communication skills (written and oral); Ability to manage conflicting priorities in a fast-paced environment with tight deadlines; Attention to detail and ability to maintain a high degree of accuracy; Strong organizational and multitasking skills; Good stress management and priority management. Fluency in French and English languages, both spoken and written - As our global network deals daily with national and international clients, a level of English that enables you to understand and express yourself fluently in both French and English is a basic requirement for this role. THE LITTLE AND BIG PLUSES OF OM Working in a major agency means being able to enjoy quite interesting working conditions. We'll let you be the judge: Many opportunities for advancement to encourage your ambitions Many hours of training every year Internal mentoring program because we all have a mentor who inspires us 100% employer-paid insurance (except long-term disability) effective from day 1, because your health doesn't have to wait three months (benefits include dental care, health and vision care, travel insurance, flex credits for your well-being, and more!) A flexible work schedule in a hybrid model 5 paid 4-day long weekends during the year, so you can relax Offices closed during the holiday season, for a well-deserved paid vacation Indefinite health leave for your physical, psychological and even menstrual health, because we don't choose when we don't feel well A public transit discount to encourage you to help the environment A strong social life, even in hybrid work. Your colleagues will become your friends during our 5@7s, our celebrations or during our monthly cheers where everyone's contribution is recognized COMMITMENT TO IDEA OMG is dedicated to cultivating a workplace that not only respects but actively champions Inclusion, Diversity and Equity through Action (IDEA). This commitment ensures that our workforce composition intentionally reflects the rich cultural mosaic of Canada with representation from various dimensions of diversity. It also drives how our team members, leadership, client services, employment practices, and relationships with all stakeholders are shaped. We will process your personal data in accordance with our Recruitment Privacy Notice which is available on https://omnicommediagroup.com/recruitment-privacy-notices/. OMG Canada s'engage à offrir un environnement de travail qui non seulement respecte, mais promeut activement l'inclusion, la diversité et l'équité par l'action (IDÉA). Cet engagement a pour objectif que la composition de notre main-d'œuvre reflète la diversité avec une représentation des groupes sous-représentés. Il détermine également la façon dont les membres de notre équipe, notre leadership, notre service à la clientèle, nos pratiques de travail et nos relations avec tou.te.s les intervenant.e.s sont façonnées. Nous traiterons vos données personnelles conformément à notre avis de confidentialité en matière de recrutement qui est disponible à l'adresse suivante https://omnicommediagroup.com/recruitment-privacy-notices/.

Responsibilities

The role involves supporting the strategy and client service team through accurate and timely administration, project coordination, and reporting, including performing all monthly financial tasks from authorization to supplier reconciliation. Daily tasks focus on monitoring budget management, maintaining project tools, reviewing billing, coordinating approvals, creating estimates, and managing client accounts and overdue invoices.