Building Safety & Fire Service Co-ordinator

at  Hollis

THE VACANCY

Hollis are thrilled to be recruiting for a new role within our growing Building Safety & Fire service. This is a rare opening within our well established business support team where you will be embedded in the Building Safety & Fire service, working alongside the head of service to provide efficient administrative support to maximise the fee-earning efficiency of the team.
This will be a fast-paced, dynamic position that can offer continuous professional development and growth opportunities. The service is growing quickly across Hollis’ network of offices in the UK and Europe and will continue to do so. You will gain valuable exposure to key internal and external stakeholders, providing input and using your initiative to take ownership as Service Co-ordinator.
You will be based out of our London office alongside the service lead with a minimum requirement of three days per week in the office.

REQUIREMENTS:

• Proactive, adaptable and able to use own initiative to complete tasks with minimal supervision and enhance the day-to-day running of the service
• Proficient in Microsoft Office packages (Excel, Word, PowerPoint, Outlook etc.) and SharePoint, experience with Dynamics 365 advantageous
• Strong organisational skills and able to work effectively in a fast-paced, dynamic role
• Experience with relevant financial and organisational administration duties (data/record keeping, diary management, invoicing etc.)
• Excellent attention to detail, written and verbal communication skills and able to proof-read work
• Previous experience within a similar professional services administration role, ideally within a similar industry/consultancy environment
• Understanding of Real Estate or Building Safety and/or Fire Engineering advantageous
• Confident to engage and communicate with a variety of people face to face or over telephone including Directors, external clients and internal Hollis teams

• Collaborate with the service lead on a daily basis to facilitate the overall smooth running and organisation of Hollis’ Building Safety & Fire service
• Act as the main point of contact for clients and other third parties regarding requirements for inspections, through to delivery of reporting.
• Project administrative responsibilities: manage & update service trackers, support with fee proposal preparation, schedule site inspections and client meetings, ensuring projects deadlines are adhered to
• Financial administration support, invoicing, tracking billing, creating purchase orders, following up with clients and contractors for payment when required
• Diary and inbox management for service head and the wider team, liaising with internal and external contacts to arrange meetings/events and communicate availability effectively
• Utilise internal Hollis systems (eg. Dynamics 365, Microsoft Office packages to support efficient co-ordination of projects and client management
• Attend service team meetings, work closely with fee-earners and the wider support teams at Hollis including Finance, Compliance, People & Culture and Business Development