Building Services Specialist at Oklahoma Housing Finance Agency

Oklahoma City, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Aug, 26

Salary

48529.0

Posted On

04 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Building Maintenance, Vendor Coordination, Facility Systems Management, HVAC Controls, Security Systems, Budget Preparation, Procurement, Customer Service, Record Keeping, Minor Repairs, Inventory Management, Administrative Support

Industry

Government Administration

Description

Description Job Title: Building Services Specialist SUMMARY The Building Services Specialist supports the safe, efficient, and professional operation of the Oklahoma Housing Finance Agency (OHFA) facilities. This role serves as the primary point of contact for building services and maintenance activities, coordinates vendor services, oversees facility systems and security, and provides limited accounting and administrative support related to building operations. The position plays a key role in ensuring a positive experience for employees, tenants, and visitors. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Serves as the primary contact for all building-related service requests, including janitorial, HVAC, electrical, plumbing, lighting, landscaping, and emergency issues. Coordinates and assists with the procurement of building services, including requesting quotes, developing scopes of work, and supporting vendor selection for services under $25,000 in collaboration with the Acquisition and Contracts Administrator. Monitors building condition and grounds to ensure cleanliness, safety, and a professional appearance; proactively identifies maintenance needs. Performs minor maintenance and repair tasks such as replacing light bulbs, light touch-up painting, exterior clean-up, and minor emergency clean-up as needed. Coordinates, oversees, and verifies work performed by external vendors; maintains accurate maintenance and service records. Maintains and supports building systems, including alarm systems, access control/security systems, and HVAC digital controls. Assists in preparing the annual building operations budget, including operating expenses and capital improvements. Reviews building-related invoices, obtains required approvals, and routes for timely payment. Maintains inventory of building and break room supplies and other facility-related materials. Provides backup support for receiving and distribution of deliveries, as needed. Delivers consistent, professional, and responsive customer service to internal staff, tenants, vendors, and visitors. Performs other duties as assigned to support daily agency operations. Requirements QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience Associate degree or equivalent from an accredited technical school or college, and One to two years of facilities, building operations, or maintenance-related experience; An equivalent combination of education and experience may be considered. Licenses & Certifications Valid Oklahoma driver’s license Must be bondable Position is designated as Safety-Sensitive per 63 O.S. § 427.8(k) and subject to applicable drug screening requirements. “Safety-sensitive”- Is defined to mean any job that includes tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others. Such positions will be subject to increased oversight as allowed by 63 O.S. § 427.8(k). These positions will be subject to drug screening in accordance with the drug testing policy of the OHFA Employee Handbook. Knowledge, Skills, and Abilities Working knowledge of building maintenance practices and facility systems. Familiarity with office and building-related technology, including computers and standard software applications (e.g., word processing, spreadsheets, accounting systems). Ability to communicate clearly and professionally with diverse audiences. Strong organization, record-keeping, and follow-up skills. Ability to manage multiple priorities and respond effectively to service requests. Demonstrated commitment to customer service and teamwork. Physical Requirements Regularly required to stand, walk, sit, and use hands to operate tools or equipment. Occasionally required to lift or move items weighing up to 75 pounds. Vision abilities include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Work Environment Primarily an office and building environment. Occasional exposure to mechanical equipment and maintenance areas. Noise level is generally low to moderate.

Responsibilities

The Building Services Specialist manages the daily operation and maintenance of OHFA facilities, serving as the primary contact for service requests and vendor coordination. Responsibilities include overseeing building systems, performing minor repairs, and providing administrative support for facility budgets and invoicing.