Who we are
VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.
What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Full time, Permanent
Competitive Salary + Car Allowance + Benefits
Join Our Team as a Facilities Manager – Lead, Deliver, and Innovate
Are you an experienced Facilities Manager with a strong background in estate management, construction, or property maintenance? This role offers the opportunity to lead teams, oversee compliance and maintenance, and drive operational excellence in a dynamic environment.

As a Facilities Manager, you will be responsible for prioritizing business needs and ensuring the effective, compliant, and timely delivery of maintenance and response works. Compliance with statutory legislation, MoD mandatory requirements, and all Health & Safety and Environmental standards will be at the core of your responsibilities. You will oversee Supply Chain work teams, ensuring they are adequately qualified, equipped, and managed to deliver safe and high-quality services. Weekly meetings will be held to assess performance, ensuring value for money and adherence to all key performance indicators.
You will play a critical role in managing risk by reviewing site risk registers, risk assessments, and method statements, ensuring they meet required standards. Acting as a key liaison between teams, you will closely monitor all maintenance and response work, ensuring it is recorded and documented in the Maximo system. Working closely with Mobile Authorised Persons, you will ensure compliance with JSP 375 regulations, including responsibilities related to Working at Height and Confined Spaces.
Additional responsibilities include ensuring compliance with the Asbestos Register and Management Plan, supporting the delivery of Billable Works, and assessing the competence of Skilled Persons for appointment. You will be involved in high-quality risk assessments, issuing safety programs and permits to work, and providing professional and technical support to VIVO site teams, Supply Chain partners, DIO, and end users.
As part of your role, you will also manage projects, working closely with the Billable Works team and external contractors to ensure quality and efficiency. You will support MoD carbon reduction targets by identifying opportunities for sustainability improvements. You will be accountable for site assurance checks, audit preparation, and compliance with required data returns, ensuring that all reporting and documentation meet business and contractual requirements.
By closely managing cost expectations and supply chain performance, you will mitigate contract risks and ensure all operations are delivered efficiently and economically. Strategic forecasting and planning will be key to supporting estate plans and maintaining optimal service delivery.
Leading and supporting operational managers in delivering estate-wide maintenance, you will serve as a key representative for VIVO in meetings with clients and stakeholders, providing timely updates and reports. You will act as a single point of contact for resolving end-user issues, working closely with Defence Infrastructure Organisation (DIO) representatives and end users to ensure seamless estate operations. Supporting the development of low-value new work requirements, you will facilitate Billable Works project submissions and oversee the resolution of complaints.
Ensuring teams are adequately supervised, trained, and supported, you will foster a culture of safety and accountability. You will coordinate day-to-day activities, monitor Skilled Persons’ safe working practices, and encourage continuous performance improvement. HR responsibilities, including performance management, expenses processing, and staff development, will also fall under your remit. You will ensure all staff and supply chain personnel undergo site safety inductions, obtain BPSS security clearance, and follow daily site protocols.
Please note, the internal job title for this role is Built Estate Manager. SC Clearance is required.