JOB GOAL: To assist the Guidance Director (5-12) and the guidance staff in the smooth and efficient operation of the department and of the school system in general.

• Acts as department receptionist and greets all visitors, parents and students
• Type all letters, memos, and reports for the Director of Guidance
• Receives and routes telephone calls for the Director and counselors
• Input all Grade Updates for the Braintree High School
• Input all Alerts for the Braintree High School
• Uses Aspen Student Information Management System to accurately track and maintain student information, attendance and academic records.
• Maintains Guidance Suite
• Process Transcript Requests and Education Verifications for past and present students
• Schedule appointments
• Assist with the organization and planning of the Local Scholarship Program
• Maintain the guidance job bulletin
• Place in students’ files all test scores and any other material pertinent to student records
• Maintain bulletin boards with current information on upcoming events,college visits and scholarship information
• Maintain a supply of all forms used by Director and counselors.
• Process mail for the department
• Maintain files as directed by and for Director of Guidance
• Prepares list of supplies needed for the Guidance Department
• Prepares end of year report for the Guidance Department
• Prepares Purchase Orders for Guidance Department
• Assists Director with correspondence, materials, setup, and presentationof fall college mini fairs and visits
• Assist with the Preparation and Organization of AP, PSAT and SAT exams
• Assists the Director with the Annual Book Award presentations and the Program Booklet for Scholarship Evening
• Handle all incoming and outgoing mail
• Oversees students daily in the Guidance Suite and Zen Den
• Assists the Principal’s Administrative Assistant with new student registrations when needed.
• Performs other related administrative assistant duties as assigned by the Director of Guidance