Job Summary
We are looking for a vibrant and enthusiastic Office Clerk to join our team in Rubicon. This position will suit a positive and well organised Clerk who can work closely across functionally and is committed to developing the role and supporting the business function. This position will be based out of the office in Würzburg . The candidate will require a good standard of German & English.

Job Responsibilities

• Assist in the fleet management and the administrative duties as well as accommodation allocation for staff
• Processing and inputting administrative data including keeping stock of PPE gear, Office Stationery etc.
• Ensuring Purchase Invoices are VAT compliant where relevant and work with the Finance Department on this
• Manage Petty Cash log weekly, ensuring receipts have been received and processed, checking the reconciliation of the petty cash.
• Liaise with Business Administrator on managing clients, landlords/landlady and supplier queries
• Aiding with the finance department to ensure all credit card receipts and fuel card transactions are obtained
• Timesheet and Expenses administration for staff
• Supporting Project Managers and Leadership within the company where needed
• General Secretarial duties

The candidate will have:

• Experience working in an administrative role is highly desirable
• Is fluent or has at least a B2 level in the German language
• The ability to meet deadlines in a multi-faceted environment
• Excellent Oral, written and interpersonal skills
• Results focused and driven
• Team Player who is also able to work independently when required, with excellent attention to details and an ability to take their own initiative
• Good Microsoft office skills particularly in Microsoft Excel and Word

Hours:
The standard hours will be 40 hours per week, based on an 8-hour working day, Monday to Friday

Benefits:

• Permanent full-time position
• 28 days annual leave
• Up to 14 paid Public Holidays per year
• Overtime at generous rates and lieu system in operation
• Pension scheme
• Dedicated training and development
• Quality accommodation provided with transport to/ from site (if required)
• 6 weeks fully paid sick leave as per German legislation

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Job Type: Full-time
Pay: 30.000,00€ - 40.000,00€ per year
Work Location: In perso

• Assist in the fleet management and the administrative duties as well as accommodation allocation for staff
• Processing and inputting administrative data including keeping stock of PPE gear, Office Stationery etc.
• Ensuring Purchase Invoices are VAT compliant where relevant and work with the Finance Department on this
• Manage Petty Cash log weekly, ensuring receipts have been received and processed, checking the reconciliation of the petty cash.
• Liaise with Business Administrator on managing clients, landlords/landlady and supplier queries
• Aiding with the finance department to ensure all credit card receipts and fuel card transactions are obtained
• Timesheet and Expenses administration for staff
• Supporting Project Managers and Leadership within the company where needed
• General Secretarial dutie