SKILLS REQUIRED FOR SUCCESS:

• Intermediate- advanced level proficiency with Google Workspace (Docs, Sheets, Forms, Calendar, Meet, etc.)
• Prior experience using DocuSign and Ariba
• Ability to maintain confidentiality and handle sensitive information with discretion
• Problem-solving and decision-making skills
• Excellent verbal and written communication skills
• Exceptional time management and organization skills with the ability to adapt to changing priorities and meet deadlines in a fast-paced environment
• Ability to work independently and as part of a team
• Strong interpersonal skills, including the ability to effectively and tactfully communicate and develop relationships with various internal and external stakeholders and partners
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Qualifications:

• Completion of Grade twelve (12), including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in computer applications
• Minimum of two (2) years of diversified word and information processing experience, including experience with reception, customer service, creating/receiving purchase orders in Ariba, processing invoices and minute taking
• Must achieve a 45 WPM typing spee

• Provide administrative support to the management team, including processing documents, managing calendars, and coordinating travel
• Serve as the first point of contact for the Kathleen Andrews Transit Garage, responding to inquiries, directing visitors, and processing mail and couriers
• Deliver exceptional customer service by assisting with a range of requests, such as processing invoices, coordinating repairs, and managing stationery orders
• Offer general support to operators, including processing ID card requests, managing locker assignments, and distributing corporate gifts
• Maintain accurate records and files, ensuring compliance with the City of Edmonton’s retention policies
• Prepare and distribute minutes for various meetings, including Joint Health and Safety, Transit Delivery Supervisor, and Bus Operations Clerk meetings
• Troubleshoot minor technical issues with office equipment and arrange for repairs as needed
• Support the processing of human resources documents, including pre-filling counselling forms and maintaining a tracking sheet of assignments
• Assist with the coordination of special events and staff appreciation activities
• Perform other related duties as assigned

Qualifications:

• Completion of Grade twelve (12), including business subjects related to word and information processing or completion of an appropriate certificate program from an approved business school/college, supplemented by training in computer applications
• Minimum of two (2) years of diversified word and information processing experience, including experience with reception, customer service, creating/receiving purchase orders in Ariba, processing invoices and minute taking
• Must achieve a 45 WPM typing speed