SKILLS & PERSONAL QUALITIES:

• Communication skills
• IT skills
• Organisation skills
• Problem Solving skills
• Presentation Skills
• Administrative skills
• Team work
• Initiative

QUALIFICATIONS REQUIREMENTS:

• GCSE or equivalent (Functional skills) English (Grade 4) essential
• GCSE or equivalent (Functional skills) Maths (Grade 4) essential

OVERVIEW OF ROLE:

Under the direction of the Headteacher, the Administrative Assistant is required to provide an effective reception service to staff, pupils and visitors, ensuring that queries are dealt with promptly and in a professional manner.

FULL DUTIES AND RESPONSIBILITIES:

• Prioritise and allocate all incoming work in the most efficient and effective way, ensuring flexibility and readiness to undertake a wide range of tasks.
• Set up and maintain effective office systems within the school’s admin office, including manual and computerised retrieval systems.
• Ensure all telephone calls and messages are handled professionally and passed to the appropriate person.
• Greet all external visitors to the school and liaise with appropriate staff.
• Ensure all incoming mail and deliveries are dealt with promptly and appropriately.
• Provide a range of administrative functions, including assisting with and producing mail merge letters, PowerPoint presentations, inputting data, and spreadsheet tasks.
• Assist with school trips and events.
• Photocopy, distribute, and file documents as appropriate.
• Further develop an efficient administrative support system, maximising the potential of IT and other technologies in school administration.
• Work as an effective member of the whole school administration team.
• Monitor photocopiers and order supplies as required.
• Assist with parent communications as needed.
• Promote the safeguarding of children and ensure adherence to school policies, particularly regarding visitors to the school.
• Undertake other duties appropriate to the post as reasonably required.
• Manage and administer medicines and medical supplies in accordance with the school’s administration of medication policy.