WHAT WE ARE LOOKING FOR

We’re seeking someone who:

• Has experience in administrative or personal assistant roles within complex organisations.
• Is proactive, dependable, and politically astute, with excellent organisational and time management skills.
• Demonstrates strong interpersonal and communication abilities, with a keen eye for detail.
• Is confident using Microsoft Office and managing multiple priorities under pressure.
• Can work independently and collaboratively, driving improvements and supporting colleagues.

AVAILABLE DOCUMENTS

Attached documents are available under links. Clicking a document link will initialize its download.
Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don’t hesitate to email us at support.jobs@imperial.ac.uk. We’re here to help.

ABOUT THE ROLE

Are you an organised and proactive individual looking to make a meaningful impact in a dynamic and collaborative environment? Join Imperial’s Advancement Division as a Business Administration Coordinator, where you’ll play a key role in shaping recruitment, professional development, and internal communications across the team.
This is an exciting opportunity to support the smooth running of our operations and contribute to an inclusive, high-performing culture.

WHAT YOU WOULD BE DOING

As our Business Administration Coordinator, you will:

• Coordinate recruitment activity across the Division, liaising with hiring managers, People Function, and external agencies.
• Support the development and delivery of our induction and professional development programmes.
• Maintain and streamline operational documents and internal communications.
• Lead the relaunch and engagement strategy for our internal Knowledge Hub.
• Provide operational support across a range of projects, ensuring business continuity and service excellence.