BUSINESS ADMINISTRATOR - 12MTH FTC

Roke is a world-class technology and engineering consultancy. Roke delivers advanced research, development services and products to high profile customers who come to Roke with varied and challenging problems to solve.

KNOWLEDGE, SKILLS & EXPERIENCE

The right person for this role will be efficient, confident and proactive, and will possess excellent communication skills and be capable of prioritising their workload and able to demonstrate the following skills:

• Be a completer-finisher to prioritise and work under pressure to meet deadlines
• Possess good organisational and communication skills
• Demonstrate a flexible approach towards internal and external customers
• Proactively identify what tasks need to be completed first as well as the appropriate actions needed to complete specific tasks
• Possess a strong sense of responsibility, accuracy, and excellent attention to detail
• Proactive continuous improvement mindset aligned to companies’ strategies and values
• Demonstrate a working knowledge of Microsoft Word, Outlook, Internet applications and Microsoft Teams
• Be proficient at Microsoft Excel

JOB PURPOSE & KEY RESPONSIBILITIES

Your work will be located at Roke’s office in Romsey, however travel to other sites to meet business needs may be required from time to time, working closely with all Business Units and Business Services teams across the company and provide and give support to the Business Administration Team Leader, including:

• Organisation of Internal and external meetings, provide data, take & monitor actions on database/SharePoint sites.
• Organisation and booking of complex International & Domestic travel
• Arranging internal and external meetings.
• Processing of Vehicle Hire & Pool Cars bookings.
• Supporting events, exhibitions, recruitment fairs, and large workshops.
• Organising and reviewing Annual Driver Declarations
• Processing of Roke Instant Awards
• New Starter & Early Careers support
• Support in the processing of staff training requests including updates to Project Forecasting System (PFS).
• To provide a professional front of house reception service at peak trading periods
• Support the booking of Romsey site visitors, highlighting on sites health and safety procedures to incoming guest including badging and contacting hosts
• Answer and refer switchboard phone calls
• Support and manage meeting room bookings, including providing stationery and refreshments for meetings where required
• Undertake such other reasonable duties, commensurate with the job holder’s experience and qualifications, as may be required for the smooth operation of the business

The right person for this role will be efficient, confident and proactive, and will possess excellent communication skills and be capable of prioritising their workload and able to demonstrate the following skills:

• Be a completer-finisher to prioritise and work under pressure to meet deadlines
• Possess good organisational and communication skills
• Demonstrate a flexible approach towards internal and external customers
• Proactively identify what tasks need to be completed first as well as the appropriate actions needed to complete specific tasks
• Possess a strong sense of responsibility, accuracy, and excellent attention to detail
• Proactive continuous improvement mindset aligned to companies’ strategies and values
• Demonstrate a working knowledge of Microsoft Word, Outlook, Internet applications and Microsoft Teams
• Be proficient at Microsoft Exce