BUSINESS AFFAIRS PARALEGAL at Joseph Gallo Cheese Company

Atwater, California, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

105000.0

Posted On

04 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Proactivity, Contract Drafting, Agreement Review, Recordkeeping, Deadline Tracking, Template Maintenance, Filing Systems, Grant Support, Outside Counsel Communication, Administrative Support, Legal Research, Microsoft Office Proficiency, Attention To Detail, Communication Skills, Confidentiality

Industry

Dairy Product Manufacturing

Description

Description We are one of the most respected premium all-natural cheese makers in North America, and we continue to win prestigious awards for, not only our high-quality products, but also in recognition of our passion for sustainable practices. Today, we are in our third generation as a family business, who seeks innovative opportunities to maximize profitability & return on all assets, while being a trusted & responsible employer, who actively participates in the community & who cherishes the natural environment. Our success is based upon the quality of the employees that we hire-top-notch talent who share our company's commitment to our customers and a passion for making the country's finest quality products, using only all natural ingredients. Our employees are our greatest driving force, and we pride ourselves on ensuring their stability. All our employees receive Life Insurance, and Employee Assistance Program! Joseph Gallo Farms also offers a competitive benefits package at a group rate to all our full-time employees and their dependents. Benefits: 401(k) retirement plan w/ company match Health Insurance Dental Vision Educational Reimbursement Paid time off (vacation, sick, holidays, etc.) Free cheese! Requirements Summary of Functions: We are seeking a highly organized and proactive Business Affairs Paralegal to support our family-owned business. This role provides essential legal, administrative, and organizational support to the VP of Business Affairs and plays a key part in ensuring smooth daily operations across contracts, agreements, grants, and corporate recordkeeping. The ideal candidate is detail-oriented, resourceful, comfortable wearing many hats, and enjoys supporting a cross-functional team. Major Duties and Responsibilities: Draft, review, edit, and organize a variety of agreements, including vendor contracts, purchase and supply agreements, independent contractor agreements, NDAs, and service contracts. Assist internal stakeholders in clarifying terms and ensuring that agreements align with company needs and risk requirements. Track contract deadlines, renewals, milestones, and requirements using organized system and reminders. Maintain contract templates, clause libraries, and internal processes. Maintain organized and accurate records, including resolutions, meeting notes, documents, and business licenses. Assist with filing requirements, business registrations, updates, and keeping documents easily accessible and audit ready. Support grant-related funding requirements by tracking reporting deadlines, documentation, and compliance obligations. Source and communicate with outside counsel and conduct case research. Provide administrative support to the VP of Business Affairs, including scheduling, meeting preparation, follow-up tasks, and document creation. Organize and maintain both electronic and physical filing systems, ensuring documents are logically structured, easy to retrieve, and kept confidential. Prepare reports, summaries, checklists, and reference documents to support the business and cross-departmental projects. Assist with preparing presentations, binders, meeting packets, and briefing materials for internal and external audiences. Support special projects, internal audits, and process-improvement initiatives as assigned. Conduct legal and factual research involving contract standards, terms, conditions, insurance requirements, and grant obligations. Draft summaries, memos, and comparison documents to support decision-making. Food Safety Requirements/Responsibilities: Participate in the annual Management review of the Food Safety and Quality System. Ensure appropriate allocation of resources for food safety and quality. Responsible for maintenance of food safety and quality assurance. Organizational Relationships: The position reports to the VP of Business Affairs Qualifications: Bachelor’s degree preferred; Paralegal certification strongly preferred. 3-7 years of paralegal or legal support experience, ideally within an in-house environment, business affairs team, or small-to-mid-size company. Experience with contracts and organizational recordkeeping required. Experience with supporting an executive or senior level leader highly desirable. Exceptional organizational skills with ability to structure, prioritize, and track multiple tasks and deadlines simultaneously. Strong attention to detail and ability to maintain accuracy across documents and records. Excellent written and verbal communication skills. Highly proficient in Microsoft Office (Word, Excel, Outlook), Adobe, and document management systems. Ability to work independently while remain collaborative and adaptable within a family-business environment. High level of integrity and professionalism, with the ability to handle confidential information responsibly. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job. Responsible accommodation may be made to enable individuals with disabilities to perform the essential functions. May sit for long periods of time. Visual acuity to perform reading and computer functions. May lift or carry up to 25 pounds. WORK ENVIRONMENT: The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. This description is a general statement and does not include other duties as assigned. Joseph Gallo Farms is an Equal Opportunity Employer

Responsibilities

This role provides essential legal, administrative, and organizational support to the VP of Business Affairs, focusing on managing contracts, agreements, grants, and corporate recordkeeping. Major duties include drafting, reviewing, and organizing various agreements, tracking deadlines, maintaining templates, and supporting compliance and filing requirements.