Duties and Responsibilities

• Support Project Managers in coordinating multidisciplinary mechanical, electrical, and building engineering projects from initiation through completion.
• Assist in preparing and maintaining project schedules, work plans, budgets, and project deliverables to help ensure projects are completed on time and within scope.
• Assist with the review, tracking, and administration of change notices and change orders, including coordinating technical input, monitoring status
• Prepare and maintain project documentation including proposals, meeting minutes, progress reports, project correspondence, and close-out documentation.
• Coordinate communication between internal engineering teams, clients, consultants, contractors, and suppliers to facilitate effective project execution.
• Track project milestones, deliverables, and action items, following up with team members to ensure deadlines are met.
• Maintain organized project files, drawings, specifications, contracts, and documentation in accordance with company quality management procedures.
• Assist with procurement activities, equipment tracking, submittal reviews, and shop drawing coordination.
• Schedule project meetings, prepare agendas, record meeting minutes, and distribute action items.
• Assist in monitoring project risks and escalating issues to Project Managers when appropriate.
• Ensure project activities comply with company standards, client requirements, engineering practices, and health and safety policies.
• Contribute to continuous improvement initiatives by identifying opportunities to improve project coordination processes and documentation.
• Build positive working relationships with internal teams while providing professional and responsive client service.
• Perform other duties as assigned by Project Managers or senior leadership.