QUALIFICATIONS

A Bachelor’s degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)

PREFERRED QUALIFICATIONS

• Proactive Problem-Solving: Experience in anticipating challenges and taking initiative to identify potential issues, offering creative solutions, and presenting leadership with actionable options.
• Critical Thinking: Experience exhibiting strong critical thinking skills, with the ability to analyze complex situations, evaluate multiple perspectives, and make informed decisions that drive positive outcomes.
• Solution-Oriented Leadership: Proven ability to bring a solutions-focused mindset, presenting clear, viable options to leadership that address challenges and contribute to achieving organizational goals.
• Attention to Detail & Accuracy: Demonstrated commitment to maintaining a high standard of accuracy, ensuring thoroughness and precision while adhering to established procedures and policies.
• Deadline-Oriented: Experience in consistently meeting deadlines without compromising the quality of work, managing competing priorities effectively, and ensuring timely task completion.
• ERP Systems Experience: Experience with ERP systems, including PeopleSoft and WorkDay, demonstrating the ability to navigate, input data, and generate reports efficiently within these platforms.
• Data Management & Reporting: Demonstrated experience gathering large data sets to organize and present to leadership using graphs, pivot tables, charts, and other reporting tools, effectively communicating results to assist with policy and process development.
• Website Maintenance: Experience with website maintenance using Drupal, ensuring functionality, content updates, and user experience improvements.
• Advanced Excel & Data Tools: Advanced Excel skills and experience utilizing data reporting tools such as SQL to manage large datasets, providing insightful analysis and supporting decision-making processes.
• Customer Service & Compliance: Strong customer service skills to work with a variety of client sites and employees, providing training on existing processes and offering guidance to ensure compliance with University, State, and Federal policies and statutes.

This position is responsible for analyzing business data to recommend efficiency and process improvements for the University Business Administrators (UBA) and Assistant Vice President of Administrative Services.

• Evaluates, manages, and maintains specific reports and databases to provide leadership, advanced support, development, and guidance in Finance and Administration related tasks for client sites. Will work with UBA staff and Deans/Directors/Department Heads to maintain business operations, train and resolve financial issues, create reporting tools, and set systems into place to improve workflow.
• Uses in-depth knowledge of financial system modules (procurement, billing, accounts payable, travel, accounts receivable) to ensure successful and timely issue resolution and escalating when necessary.
• Monitors financial data for internal control and compliance, reviews transactional data monthly, reports activity volume, identifies exceptions, and implements improvements.
• Develops statistical analysis methods for strategic planning and reviews UBA site reports. Utilizes SQL and data reporting tools to optimize queries and reports, design and maintain databases, and create financial and statistical reporting systems. Analyzes data to identify trends, formulate recommendations for process improvements, and implement solutions.
• Develops and updates training resources including reports, work samples, and presentations. Guides department representatives to resolve system questions and coordinates trainings as needed.
• Serves as the Information Security Manager (ISM) and SeminoleSecure Business Impact and Disaster Recovery Coordinator for the department ensuring data is stored correctly and maintains emergency plans.
• Oversees maintenance of the UBA website.