Business Assistant - CEO Strategy Office, CEO Office (CEOSO) at Rakuten

Tokyo, , Japan -

Full Time

Start Date

Immediate

Expiry Date

15 Aug, 26

Salary

0.0

Posted On

17 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Expense Management, Procurement, HR Administration, Facility Management, Meeting Coordination, Travel Arrangement, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Japanese Language, English Language, ISMS, Account Management, Internal Manual Creation, Business Support

Industry

Software Development

Description

Job Description: Department Overview CEOSO (CEO Strategy Office) is a small department of about 20 people in an organization directly under the CEO that is involved in all business development projects within the Rakuten Group. The CEO Strategy Office (CEOSO) is an independent organization that does not belong to any specific company, and is engaged in various projects on a wide range of themes depending on the business situation. This is a department where you can be involved in solving business and management issues in close proximity to the management team and feel the dynamism of management more directly. Position: Why We Hire To strengthen Office Management Team. Position Details Expense/Procurement Management Invoice processing and other expense management (processing using the payment request portal (ROS)) Related tasks (purchasing-related tasks, vendor registration, etc.) HR/Facility Management Internal personnel-related tasks/various responses (approval documents, PC and other equipment arrangements, account application/deletion processing, reception of new members, etc.) Account management/application handling (ML mailing list, BOX folder, and other internal accounts) Facility-related tasks including seat management, PC, and business card application Business Support Operation of internal general meetings Meeting coordination/setting and securing meeting rooms Various application support (seal application, other internal approval processing) Travel-related support (flight/hotel arrangements, etc.) Creation and management of internal manuals/templates related to Admin Handling ISMS-related tasks Other Related Tasks Company-wide project-related tasks and collaboration with other departments Disaster prevention-related tasks etc. Mandatory Qualifications: - Experience with the tasks listed in the job description (not all are required) - Experience with Outlook, Excel, Word, and PowerPoint - Native level Japanese language skills Others Information: Additional information on Location Rakuten Crimson House (Tokyo)￥ Additional information on English Qualification Please submit a TOEIC score of 800 or higher or equivalent proof by the final interview. #corporate #HR #GA #CorporateCommunications #finance #accounting #procurement #groupcompanydiv Languages: English (Overall - 3 - Advanced), Japanese (Overall - 4 - Fluent) In Japanese, Rakuten stands for ‘optimism.’ It means we believe in the future. It’s an understanding that, with the right mind-set, we can make the future better by what we do today. So we challenge ourselves to evolve, innovate and experiment, to create a better, brighter future for everyone. Today, our 70+ businesses span e-commerce, digital content, communications and fintech, bringing the joy of discovery to almost 1.3 billion members across the world. If you have any trouble logging in, please contact us here Rakuten Group, Inc.: rakuten-recruiting-info@mail.rakuten.com *Please read the Application Requirements(EN) / 募集要項(JP) before applying. Our Diversity & Inclusion Policy and Application Documents Rakuten’s corporate mission is to “contribute to society by creating value through innovation and entrepreneurship.” We foster a culture that provides equal opportunities to those who share this founding philosophy and take on the challenge to transform society, regardless of age, gender, nationality, or any other status. Diversity is one of Rakuten's core strategies and a driving force for innovation. Because of this, you are not required to submit any of the following information in order to apply for our job positions. - Gender - Age - Photo - Nationality* - Information not related to business, such as ideological beliefs, family structure, etc. * For legal compliance, we may ask you about your work eligibility. See the details

Responsibilities

Provide comprehensive administrative and operational support to the CEO Strategy Office, including expense processing and procurement. Manage HR tasks, facility arrangements, and coordinate internal meetings and travel for the management team.