Business Assistant for Rafael Alexandrian (remote, LatAm-focused) at Hire5

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Client Communication, Organizational Skills, Attention to Detail, Proactive, Google Workspace, Basic Accounting, Bookkeeping, Workflow Improvements, File Management, Client Onboarding, Calendar Management, Administrative Tasks, Process Improvement, Time Management, Professional Communication, CRM Familiarity

Industry

Real Estate

Description

Full-time | Remote | PST Overlap Required Rafael Alexandrian, CPA, Inc. is a fast-growing virtual accounting and tax advisory firm providing personalized financial services to individuals and small businesses across the U.S. Founded and led by CPA and former Disney/Tech CFO Rafael Alexandrian, the firm has evolved from a seasonal solo practice into a year-round operation — and is now hiring its first full-time team member. We are looking for a Business Assistant who will work directly with Rafael to ensure smooth daily operations, organized client communication, structured workflows, and an exceptional client experience. This role is ideal for someone who is extremely organized, proactive, responsive, and eager to grow within the accounting field. What you’ll do Manage client communication: respond to simple inquiries, field unscheduled calls, provide meeting links, and ensure clients follow the correct process. Organize Rafael’s inbox, track action items, summarize questions that require his attention, and maintain communication flow. Support client onboarding: guide new clients through required steps, track missing documents, and ensure all items are submitted through the correct portal. Maintain the document intake process and enforce proper submission through Soraban (the firm’s client portal). Manage Rafael’s calendar: schedule calls, maintain time blocks, and prevent last-minute interruptions. Assist with operational organization — checklists, trackers, file management, and workflow improvements. Handle light bookkeeping-related administrative tasks (not accounting), such as organizing statements and reminding clients to upload documents. Identify inefficiencies in processes and propose improvements. What we’re looking for 3–4 years of administrative, operations, VA, client support, or business assistant experience. Strong understanding of basic accounting or bookkeeping concepts, or experience supporting financial/tax businesses. Excellent English written and verbal communication skills — clear, professional, and fast. Highly organized with strong attention to detail. Proactive, responsive, self-driven — no hand-holding required. Comfortable handling client communication in a service-oriented, professional tone. Experience with Google Workspace. Familiarity with QuickBooks Online or any CRM platform is a plus. Growth Opportunities This role offers a real path into the accounting profession. Depending on your performance and interest, you can grow into: Staff Accountant Senior Accountant Client Operations Manager What we offer Full-time position (8 hours/day, Monday–Friday) with required overlap during PST (8 AM–5 PM). Fully remote role — work from anywhere with a stable internet connection. Long-term commitment (2+ years) with strong opportunities for professional growth. Compensation in USD, discussed during the interview. Working Hours 8 hours a day, Monday to Friday, 8 AM - 5 PM (Pacific time zone). Please note: the later you apply, the fewer interview slots will be available, and the selection process may become more competitive. Selection Process Submit the application form with your CV. Zoom screening interview with a Hire5 recruiter. Complete a test assignment. Zoom meeting with Rafael Alexandrian. Receive an offer & get hired! Application deadline: December 18. Hire5 provides aspiring talents worldwide with remote opportunities to enhance their careers in Silicon Valley startups and other US-based companies. Interested in joining one of the most promising US startups? Press here to apply now or click “connect” on career.hire5.co to subscribe for future opportunities in your desired profession!

Responsibilities

The Business Assistant will manage client communication, organize Rafael's inbox, and support client onboarding. Additionally, they will assist with operational organization and identify inefficiencies in processes.