Business Assistant at Gloria Jeans

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

30 Nov, 26

Salary

0.0

Posted On

01 Sep, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Education

Description

Key Requirements3–7+ years of relevant professional experience, preferably in fashion, retail, consumer goods, consulting, investment, or another fast-paced international organization.
Previous experience as a Business Assistant, Executive Assistant, Personal Assistant to CEO/Founder, Executive Coordinator, or similar senior support role.
Previous experience supporting a CEO, Founder, Chairman, or senior executive is strongly preferred.
Strong understanding of business operations and ability to communicate effectively with different functions, including Product, Buying, Design, Sourcing, Supply Chain, Retail Operations, Finance, HR, IT and E-commerce.
Excellent ability to manage the CEO's calendar, meetings, appointments, priorities and daily schedule.
Ability to coordinate internal and external meetings, ensuring all relevant information, documents and participants are properly prepared.
Strong organizational skills and ability to manage multiple priorities, deadlines and requests simultaneously.
Ability to prepare and organize presentations, reports, documents, meeting materials and business correspondence.
Strong follow-up skills, ensuring that actions, requests and commitments resulting from meetings are properly tracked and completed.
Ability to coordinate with senior executives, department heads, employees, business partners, candidates, consultants and external stakeholders.
Strong written and spoken English; Russian is a strong advantage.
Excellent communication skills and professional confidence when interacting with senior stakeholders.
High level of discretion, confidentiality and professionalism, with the ability to handle sensitive business, financial and personnel information.
Strong attention to detail and ability to identify potential issues before they become problems.
Ability to anticipate the CEO's needs and proactively provide solutions, information and support rather than simply responding to requests.
Strong proficiency in Microsoft Office / Google Workspace, including PowerPoint, Excel, Word and calendar-management tools.
Experience coordinating international travel arrangements, including flights, accommodation, transfers, itineraries and travel documentation.
Experience managing and coordinating visa and immigration applications for international travel across different countries.
Ability to prepare, collect and submit visa and immigration documentation, ensuring applications are complete, accurate and submitted within the required timelines.
Ability to liaise with embassies, consulates, immigration authorities, visa application centers, travel agencies and external visa service providers.
Strong ability to monitor visa application status, follow up with relevant authorities and proactively resolve any issues or delays.

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Responsibilities