JOB DESCRIPTION

Key accountabilities

• Support the Business Assurance Senior Manager by undertaking audit activities to deliver the audit plan.
• Lead role in the governance of Estates requisitions and purchase orders, promoting a culture of following the appropriate procedures to ensure accuracy and compliance.
• Working in partnership with the buying team and with reference to the procurement pipeline, to review new contracts and contract variations to identify potential impact on category code requirements.
• Working in partnership with the Supply Chain Managers to impact contract changes to support financial governance and controls.
• Support the maintenance of the Estates Devolved Financial Authority register and the Estates Integrator work order assurance and approval permissions.
• Support the Business Assurance Senior Manager to draft guidance for the whole of DWP on buying estates goods and services.
• Support the Business Assurance Senior Manager to draft and maintain purchase order compliance guidance in relation to the Estates goods and services for submission to DWP’s outsourced provider, in partnership with the DWP Purchase to Pay team.
• Preparation of reports and financial reconciliations in support of Business Assurance activities.
• Build and maintain relationships with key stakeholders to ensure the smooth resolution queries associated with Estates goods and services cost governance and financial controls.
• Manage issues using skill and judgement to ensure a smooth resolution and escalate to the Business Assurance Senior Manager.
• Encouraging joined up teamwork within own team and across other groups.
• Collaborate with stakeholders to establish professional relationships and to share information and provide support.

ESSENTIAL SKILLS, KNOWLEDGE & EXPERIENCE

• Demonstrable experience of the end-to-end Purchase to Pay process.
• Strong previous experience and knowledge of managing, impacting and implementing financial governance and compliance including finance processes, policies and procedures, preferably in Government.
• Capable of driving performance improvement through proactive management of processes and ensuring compliance with financial rules, policies, procedures.
• Demonstrable resilience in overcoming difficulties by taking ownership for resolving issues confidently.
• Ability to work comfortably with large volumes of data and provide analysis confidently.
• Experience of working with a range of stakeholders to support the development of solutions for commercial performance and compliance.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Corporate Finance
Estates