Major/Essential Functions
Manage coverage of the front desk. Will provide customer service when answering phones, greeting and directing guests and visitors.
Maintaining a database for incoming documents requiring the Dean’s signature
Distributes all incoming and outgoing mail.
This position will also determine the type of A/V support required for events and educational activities, providing support by reserving rooms, submitting facilities and A/V equipment work orders and manage the catering for all meetings/events.
Serve as a shopper on TechBuy for departmental purchasing needs and oversee the Property Management Inventory System by ensuring that all equipment is tagged, verified and confirmed during the annual inventory certification period.
Manage all Unit Safety Officer duties as assigned while working closely with the Department of Safety Services.
Coordinates all travel arrangements and reimbursements for the Office of the Dean.
Incumbent will hold the procurement card and reconcile in a timely manner for purchases on behalf of the Office of the Dean.
Supports the administrative functions and operations for the Dean’s Office.
Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
Personally demonstrate, display and act in accordance with TTUHSC EP’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value’s leader while actively promoting and encouraging staff across the institution.
Perform all other duties as assigned.
Required Qualifications
Bachelor’s degree plus two (2) years related experience OR a combination of education and/or progressively responsible related experience to equal six (6) years
Preferred Qualifications
4 to 5 years experience in an institution of higher learning; Job related education may substitute for part of the required experience.
Handles administrative details independently and effectively. Works under the stress of deadlines.
Coordinates work effectively and maintains effective working relationships with employees while exercising a high degree of confidentiality.
Be a self-starter and possess an initiative to acquire knowledge necessary in fulfillment of assigned duties.
Knowledge of state and institutional policies and procedures.
EEO Statement
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
Jeanne Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx
Does this position work in a research laboratory?
No
Required Attachments
Cover Letter, Resume / CV
Optional Attachments
Transcript
Job Type
Full Time
Pay Basis
Hourly
Minimum Hire Rate
Compensation is commensurate upon the qualifications
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.
Travel Required
Up to 25%
Shift
Day
Grant Funded?
No
Job Group
First Line Other Adm

Please refer the Job description for details