Business Development Assistant at AHA Consulting Engineers, Inc.

Burlington, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Apr, 26

Salary

47840.0

Posted On

29 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Development, CRM Management, Client Outreach, Proposal Coordination, Event Support, Data Entry, Communication, Microsoft 365, Attention to Detail, Organizational Skills

Industry

Industrial Machinery Manufacturing

Description

About AHA Consulting Engineers Founded in 1991, AHA Consulting Engineers, Inc. has a 30+ year proven track record in the design of complex, high-performance buildings. We are consultants and advisors first, focused on our clients’ vision and success during and beyond every project. AHA’s Team of dedicated professionals in our Burlington and Boston, MA; Atlanta (Alpharetta), GA; Philadelphia, PA; and Ashburn, VA offices expertly advise, evaluate, model, design and commission high-performance building systems delivering trusted performance to our clients under the most challenging budget and schedule constraints. As a multi-discipline building firm, our offerings include best-in-class HVAC, Plumbing, Electrical and Fire Protection (MEP/FP) and Technology Design; Energy & Sustainability Consulting; Commissioning, BIM/VDC and Advisory Services; Arc Flash and Coordination Studies; and Computational Fluid Dynamics Modeling. We are a recognized expert in the AEC (Architectural, Engineering and Construction) industry with a targeted focus on the Science & Technology, Mission Critical, Industrial, Academic, and corporate markets. Lastly and most importantly, AHA is as committed to our Team Members as we are to our clients. Our benefits package, training program, and office culture supports our employees’ professional growth and well-being. AHA also promotes the continued personal and professional development of our dedicated professionals to stay current on the latest developments in the AEC industry through participation in professional organizations, industry seminars and trade shows, as well as continuing education classes and lunch-and-learns. Our AHA University program provides the opportunity for our professionals to be part of an AHA Team presenting information sessions of our building performance consulting expertise to our architectural, development, and end-user clients. Furthermore, AHA has competitive salaries, PTO, health, and retirement benefits, and AHA is a partial ESOP company which further enhances our retirement benefits. Finally, our unique Path to Partnership opportunity provides employees the guidance and mentorship to advance up the corporate ladder to leadership positions in the firm. Why This Role Matters AHA is seeking an in-office Business Development Support professional to help keep our business development function organized, consistent and responsive. This role is intentionally scoped as a support / assistant – level position – ideal for someone who is early in their career and wants to build a foundational business development skill set in a professional services environment. We’re a growing, relationship-driven Consulting Engineering Firm, and this role helps fuel our growth by keeping our business development engine organized, consistent, and responsive. You will support our Director of Business Development by helping to maintain our CRM (Client Relationship Management) software and project profiles, coordinating client outreach and events, and ensuring we show up professionally in front of the right clients—every time. Key Responsibilities * Meet with proposal submitters/partners on a regular basis to review status of outstanding proposals (won, lost, dead, pending). * Maintain and improve our CRM/contact database: data entry, cleanup contact status confirmation, tagging, activity tracking, and basic reporting. * Coordinate lead/opportunity tracking: intake from engineers/PMs, follow-ups, next steps, and deadlines. * Assist with client outreach, appreciation, and meeting coordination (scheduling, agendas, notes, follow-up emails, and action items). * Support industry events and client touchpoints: registrations, logistics, attendee lists, and post-event follow-up. * Track upcoming bid opportunities and company announcements- and flag relevant pursuits. * Provide light administrative support to BD leadership (calendar coordination, document management, and prioritization). * Manage/Track memberships in organizations and yearly dues. * Manage/Track sponsorships and BD expenses for each Market Sector and Service. * Schedule presentations, coordinate lunches, record attendance, and follow-up with firms requesting continuing learning presentations from AHA. * Assist with holiday gift ordering, packaging, and deliveries for clients. Required Qualifications * 0–3 years of experience in business development, proposals, marketing coordination, or sales support (A/E/C industry a plus). * Strong writing and editing skills with high attention to detail. * Comfortable working with multiple deadlines * Proficiency with Microsoft 365 (Word, PowerPoint, Excel, Outlook, Teams/SharePoint) * Professional, proactive communication style—able to collaborate with technical staff and leadership. * Must have reliable transportation and be willing to travel to events in the New England area or occasionally to one of our other offices (GA/PA/VA). Preferred Qualifications * Experience in A/E/C (engineering, architecture, construction) or professional services. * Familiarity with CRM and marketing tools (Deltek, HubSpot, Salesforce, Constant Contact, etc.). * Basic understanding of AHA’s service lines (MEP/FP, Technology Design, Energy & Sustainability, Commissioning, BIM/VDC, Advisory Services, and related offerings) — or strong interest in learning quickly. * Graphic/layout comfort in PowerPoint or similar tools; Canva/Adobe experience is a plus. What Success Looks Like (First 6-12 Months) * CRM is accurate, current, and is actually used by the team. * BD Director/Engineers/PMs feel supported—pursuit tasks are tracked, and follow-ups don’t slip. * Tracking sheets are consistently updated and easy to find. * Current AHA brand templates are being used for BD correspondence and record-keeping. The expected compensation for this hourly, full time role, including benefits, ranges from $37,440 to $47,840 annually and will be determined based on experience and education. At AHA, our success starts with our people — and we invest in creating an environment where you can grow and thrive. In addition to competitive pay and comprehensive benefits, we offer programs that set us apart: • Employee Stock Ownership Plan (ESOP) – giving you a real stake in AHA’s long-term success • Path to Partnership – a transparent, attainable leadership development framework • Student Debt Repayment Program – direct financial support to help reduce student loan burden • Flexible & Hybrid Work Schedules – supporting balance, autonomy, and professional growth At AHA, you’re not just joining an engineering firm — you’re building a career where your ideas matter and your contributions have a meaningful impact. Equal Opportunity Employer AHA is an EO/AA Employer – M/F/Disability/Veterans Staffing Firms Notice AHA does not accept unsolicited resumes from staffing firms unless a current, executed agreement is in place and has been expressly invited by AHA to submit candidates for a specific search.

Responsibilities

The Business Development Assistant will support the Director of Business Development by maintaining the CRM software, coordinating client outreach, and managing event logistics. This role is essential for keeping the business development function organized and responsive.