Business Manager - Executive Assistant at AVALOQ ASIA PTE LTD

Makati, National Capital District, Philippines -

Full Time

Start Date

Immediate

Expiry Date

23 Sep, 26

Salary

0.0

Posted On

25 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Office Management, Business Coordination, Financial Coordination, Procurement, Travel Coordination, Expense Management, Time Booking Validation, Event Planning, Project Controlling, Presentation Support, MS Office, English Communication, Attention to Detail, Discretion, Proactive Coordination

Industry

IT Services and IT Consulting

Description

Company Description Founded and headquartered in Switzerland, Avaloq is continuously expanding its global footprint with around 2,500 colleagues in 12 countries, and more than 170 clients in 35 countries. We are an industry-leading provider of wealth management technology and services for financial institutions around the world, including private banks and wealth managers, investment managers, as well as retail and neo banks. Our research led approach and continual innovation is powered by the passion and creativity of our colleagues. We are always looking for talented people to join us on our mission to orchestrate the financial ecosystem and democratize access to wealth management. Avaloq offers the opportunity to work closely with some of the world’s leading financial institutions as we jointly develop and shape careers. Championing a collaborative, supportive and flexible work environment empowers our colleagues to reach their full potential. Job Description Join our Technology R&D Lab as Business Manager and keep the operational engine running smoothly behind a fast-moving team of engineers and product specialists. You will handle the administrative, financial, and organizational tasks that keep senior team members focused on delivery, ensuring our lab operates efficiently and professionally. This is a hands-on coordination role with broad exposure to a technology R&D environment. You will work across finance, travel, procurement, and team organization, and have the opportunity to take on additional responsibilities in project controlling and communications depending on your background and availability. Your key tasks Manage time booking for senior team members, including review and validation of team-wide time entries Coordinate travel arrangements for senior team members Handle expense entry and submission on behalf of senior team members Enter and manage purchase orders, including IRA/PO processing and support in Medius Review incoming invoices and coordinate approval workflows Organize team events and offsites, from venue sourcing through logistics and on-the-day coordination Provide general administrative support including opening and tracking internal tickets for access requests and similar tasks Optionally: project controlling of time bookings against budgets and plans Optionally: slide formatting and presentation support for team communications Qualifications Proven experience in an administrative, office management, or business coordination role, ideally within a technology or financial services environment Comfortable working with finance and procurement systems (experience with Medius or similar tools a plus) Highly organized with strong attention to detail and ability to manage multiple tasks and priorities simultaneously Proactive and self-directed, able to identify what needs doing and act without being prompted Discreet and professional when handling sensitive information on behalf of senior team members Strong communication skills in English; German a plus given our Zurich base Proficiency in standard productivity tools (MS Office, collaboration platforms) Interest in working within a fast-paced R&D environment alongside technical teams Additional Information We realize that managing work life balance is a challenge we all face in our daily lives and in order to support with this we are pleased to offer hybrid and flexible working for most of our Avaloqers to maintain work life balance and still continue our fantastic Avaloq culture in our global offices. In Avaloq we are proud to embrace diversity and understand the success of our business is built on the power of different opinions, we are whole heartedly committed to fostering an equal opportunity environment and inclusive culture where you can be your true authentic self. We hire, compensate and promote regardless of origin, age, gender identity, sexual orientation or any other fantastic traits that make us all unique, we have done our best to write this advert in an inclusive and neutral way. Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations. #LI-Hybrid

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Responsibilities

Provide comprehensive administrative and operational support to senior team members within a Technology R&D Lab. Key tasks include managing time bookings, travel arrangements, procurement processes, and organizing team events.