Job Title: Business Manager
Location: 704 McKenzie St. Thunder Bay, ON P7C 3L4
Organization: Our Kids Count (OKC)
Employment Type: Full-Time, Permanent

ABOUT US:

Our Kids Count is a local not-for-profit charity dedicated to supporting community development and fostering positive change. We are committed to a healthy work-life balance, offering a supportive and inclusive workplace environment. At OKC, we value our employees and offer competitive benefits, including paid vacation, employee benefits, opportunities to participate in community events, and staff development.

POSITION OVERVIEW:

We are seeking a Business Manager to join our administration team. This role is ideal for a detail-oriented, organized individual with experience in human resources, finance, and general office administration. As Business Manager, you will be responsible for managing key administrative functions, including human resources, payroll, employee benefits, and financial tasks. You will play a key role in supporting our mission to promote community development through a compassionate, professional, and efficient approach.

QUALIFICATIONS & REQUIREMENTS:

• Education:
• Diploma or degree in Human Resources, Business Administration, or a related field
• Experience:
• Minimum 3 years of prior experience in Human Resources or a supervisory position
• Experience in the not-for-profit sector is an asset
• Skills:
• Strong verbal and written communication skills
• Excellent organizational skills with a keen attention to detail
• Problem-solving ability and critical thinking
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word)
• Knowledge of Sage or similar software is an asset
• Other:
• Ability to handle sensitive information with discretion
• Strong interpersonal skills and a commitment to fostering a positive workplace culture

• Human Resources Support:
• Assist in the recruitment process (posting job openings, scheduling interviews, conducting background checks)
• Maintain and update employee records in both personnel files and the payroll database
• Manage the bi-weekly payroll process for all staff
• Administer the annual performance review process for employees
• Coordinate employee onboarding and orientation
• Oversee the employee benefits program
• Support in the discipline and counseling of employees, as needed
• Financial Administration:
• Ensure timely reporting to the Workplace Safety and Insurance Board and Canada Revenue Agency
• Assist in the reimbursement of staff and volunteer expenses
• Oversee cash flow management, including petty cash, bank deposits, credit card transactions, and surplus fund investments
• Support the administrative team during the annual program audit
• General Administrative Support:
• Assist with the administration of organizational policies and procedures
• Ensure compliance with legislative laws, employment standards, and company policies
• Act as the purchaser for the organization, liaising with vendors for services such as IT and building maintenance
• Provide back-up support to the administrative department as needed