Business Manager at South Puget Sound Habitat for Humanity

Olympia, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jul, 26

Salary

84000.0

Posted On

08 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grants management, Compliance, Financial reporting, Process development, Safety standards, Project management, Budget development, Data tracking, Communication, Relationship building, Spreadsheet management, Policy development, Training delivery, Record keeping, Organizational skills

Industry

Individual and Family Services

Description

POSITION SUMMARY The business manager organizes for and ensures South Puget Sound Habitat maintains good standing in a variety of public funding and business areas. Additionally, the manager drives activity tracking and safety standards for the organization. In all responsibilities, they work both independently and across teams to build processes, gather information, deliver trainings, execute reporting, and continuously scan for improvement opportunities. WHO SHOULD APPLY You are an order-loving, process-oriented professional who wants to work for a mission-focused organization. You may have some experience in grants management, construction operations, safety, or business administration, but above all you bring the organizational, collaborative, and discretionary skills to manage many different timelines and stakeholders successfully. Your secret weapons are high standards, transparency, communication, and continuous improvement. In fact, you don’t think it’s a job well done unless you’ve helped bring people along with you and you’ve created a template or two for the future. You lead with curiosity, not judgment, and are happy to dig into and make sense of new things. RESPONSIBILITIES Key Responsibility: Business Management (30%) The manager ensures we achieve and remain in good standing in key organizational compliance and financial activities. Responsibilities generally include: Ensure on-time, fully compliant registrations, renewals, certifications, and reports associated with our organizational well-being (e.g. Habitat International reporting, state reporting, business licenses, registrations, loan requirements, insurance, exemption requests, training certificates, etc.). Create and manage sharable tracking and task system to manage activities associated with recurring and one-time requirements. Work with appropriate team members to prepare for, complete, and submit requirements. Assist in budget development and in the facilitation of organizational and project financing. Using Habitat International resources and own research, develop and implement select organization-wide policies and procedures; conduct periodic update reviews. Support all home closings with process and file management, communicating across parties as needed. Complete other relevant projects as assigned. Key Responsibility: Grant Contract Execution, Compliance, and Reimbursement (40%) The manager ensures we proactively execute grant award contracts and all compliance, reimbursement, and reporting requirements. Responsibilities generally include: Create contract and compliance tracking and task system to manage on-time, fully compliant contracts and reporting; maintain schedule of milestones for organization-wide use. Build two-way communication relationships with all grant officers, relevant managers, and associated contractors; proactively communicate needs and statuses. Take all awards to executed contracts without avoidable process delays. Complete and submit all contract reporting in coordination with appropriate team members. Develop and document, in coordination with directors, team-wide and team-specific business rules and protocols for built-in, ongoing compliance for current and expected awards. Work closely with finance and administration director to track fund balances and reimbursement schedules, and to develop draw strategies based on grant requirements, funding stack composition, and organizational production goals. Record grant-related invoices and coding in financial systems and submit reimbursement requests regularly. Key Responsibility: Activity Tracking (10%) The manager facilitates organization-wide service tracking for centralized record keeping. Responsibilities generally include: Coordinate with relevant team members to collect and record programmatic counts (e.g. construction and repair production, education hours, counseling sessions, trainings, etc.). Build and maintain tracking system; manage information requests and sharing. Key Responsibility: Safety Program (20%) The manager ensures all organization operations meet and routinely maintain strong safety and security standards. Responsibilities generally include: With team input and following up-to-date industry standards, develop or improve safety, security, and emergency policies and procedures for identified functional areas (e.g. build sites, repair sites, stores, driving, volunteers, cyber, etc.). Create ongoing training schedule and deliver team and individual trainings as appropriate. Create certifications maintenance schedule and work with identified team members to maintain compliance. Act as point-person for coordinating safety-related incidents, questions, or concerns to resolution. Key Responsibility: Leadership, Teamwork, and Inclusivity All team members are responsible for contributing to overall organizational health through positive collaboration, leadership, personal integrity, and a commitment to equity and inclusion. Responsibilities generally include: Maintain a “team first” outlook, supporting the success of the team and the mission in attitude, ideas, and actions; lead by example and with active, creative input for growing and improving the organization. Meet and endorse organization standards for record keeping and information sharing. Contribute to organization events, helping as necessary with set up/take down, management, networking, various tasks, etc. Participate in intentional learning efforts, including activities relating to understanding institutional racism and building cultural competency. REQUIREMENTS Education and Experience Bachelor’s degree or equivalent professional work experience Five years of relevant, progressively responsible work experience (e.g. business management, administration, grant compliance, construction operations, finance, etc.) Required Knowledge, Skills, and Abilities Exceptionally organized with the ability to prioritize for scheduled and unexpected deadlines Demonstrated aptitude for proactive process development, documentation, training, and implementation Strong relationship building skills and an ability to work constructively with a variety of people Excellent written and verbal communication skills Tech-savvy generally, with a strong understanding of spreadsheets and list/project management applications; an ability to adopt and optimize new technologies Proven ability to handle sensitive and confidential information with discretion Ability to pass a background and reference check Commitment to the South Puget Sound Habitat mission and core values Preferred Knowledge, Skills, Abilities Familiarity with any or all: construction methods, OSHA standards, public grant requirements, Fair Housing, nonprofit operations Understanding and abilities in project management practices Proficiency in CRM platforms and developing data and process standards CORE VALUES Successful team members share the following core values: Diversity, equity, and inclusion: We value diversity and aim to make our workplace and services accessible and welcoming to all, especially those who are most often marginalized and misunderstood. People First: We consider the human impact of our decisions and prioritize well-being as well as closing equity gaps. Community: We understand that we are connected to one another and that we must root our efforts in trust and collective achievement. Future Generations: We strive for lasting change. Our plans, our designs, our decisions don’t just impact the here and now; they are opportunities to serve future generations as well. Integrity: We do what we say we will do, and we do it honestly, ethically, and equitably. We hold ourselves accountable for our actions. DETAILS Reports to: Finance and Administration Director; works closely with Chief Executive Officer Supervises: None Hours: 40 hours per week. Typical business hours with some flexibility for preferred schedules. Compensation: Hourly: Position range: $28.84-$40.38 (equivalent to $60,000-$84,000 annually); expected hire range: $28.84-$35.50 (equivalent to $60,000-$73,840 annually) FLSA Status: This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA); it earns overtime for additional time worked over 40 in a week. Benefits: 26 vacation/sick/personal days initially, increasing over time; 13 holidays; 85% employer-paid health, 50% employer-paid dental, 100% employer-paid vision; Simple IRA with 3% match. Environment: This position will be based in our office located at 910 5th Ave SE in Olympia. It can be reached by car or public transit. The building is accessible. This position will have a desk, computer, and phone line in a designated work space. Occasional, local off-site travel is required. Limited regular remote work is acceptable. Conditions: The incumbent will be regularly required to use a computer keyboard and screen, communicate with others, reach with arms and hands to file and use a phone, and sit for extended periods. Training: The incumbent will be onboarded and initially trained through a combination of in-person, online, and written trainings; they are expected to take the initiative to review materials as needed and seek understanding of new developments in order to perform their responsibilities. Disclaimer: This job description is not to be construed as an exhaustive list of duties nor required skills. Employees may occasionally perform duties outside of their normal responsibilities to meet the needs of the organization. APPLY Submit your cover letter and resume through the portal found at: spshabitat.org/learn-more/careers by May 1st. We will contact successful applicants for interviews. South Puget Sound Habitat for Humanity values a diverse and inclusive workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. South Puget Sound Habitat for Humanity is an equal opportunity employer. This organization does not discriminate in employment and personnel practices on the basis of race, sex, sexual orientation, gender identity, age, disability status, religion, national origin or any other basis prohibited by applicable law. Updated: September 2025

Responsibilities

The Business Manager ensures organizational compliance, manages grant contracts, and oversees financial reporting and reimbursement processes. Additionally, they are responsible for maintaining safety standards, tracking programmatic activity, and developing internal policies to support organizational health.