Business Manager at St Mary - Dixon

Dixon, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Aug, 26

Salary

49712.0

Posted On

20 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Operations, QuickBooks, Payroll Processing, Budget Preparation, Human Resources Management, Cash Management, Bank Reconciliation, Vendor Management, Grant Maintenance, Staff Supervision, Microsoft Office, Compliance Auditing

Industry

Description

Description Salary range: $ 40,580 - $ 49,712 Full-Time: 40 hours per week Benefits: www.rockforddiocese.org/pdfs/accounting/Summary-of-Benefits.pdf Reports to: Pastor Financial · Oversee financial operations for parish & school. · Maintain banking agreements and account documents. · Process and pay invoices and file paid invoice copies. · Post all accounting data into Quick Books program. · Reconcile seven bank accounts monthly. · Responsible for cash management between checking and savings accounts. · Prepare and submit data to diocesan accounting department. Reconcile diocesan financial reports with parish Quick Books program. · Share financial information with pastor and school principal. · Prepare the annual budgets for parish & school. Work with principal on school budget. Draft employee payroll increases. Submit budgets to diocese. · Prepare and publish parish financial report and the current budget to parishioners. · Prepare reports and agendas for quarterly Finance Council meetings. Attend meetings. · Prepare annual and monthly reports for state nutrition program. Keep compliant with nutrition program procedures. · Collect W-9 forms and certificates of liability insurance from vendors. · Mail IRS forms 1096 & 1099 annually. · Submit W-2 information for priest(s) to the diocese. · Facilitate & respond to diocesan and state nutrition department audits. · Seeks, submits, and maintains information for grants. · Coordinate payment plans for delinquent school families. · Utilize the FACTS school tuition and enrollment database as needed. Human Resources · Supervise parish custodial staff. Supervise school custodial and kitchen staff in conjunction with principal. · Process parish payroll in Paylocity program. Assist school supervisor with school payroll. · Maintain employees’ employment files. · Process new employee paperwork and employee termination paperwork. Send paperwork to the appropriate diocesan departments. · Generate contracts for salaried staff and process accordingly. · Tabulate employee vacation days, sick days, personal days, and paid personal time hours. · Process criminal background checks for employees and volunteers. · Communicate changes in employee handbook and diocesan policies to parish and school staff. Buildings & Grounds · Attend monthly Buildings and Grounds Committee meetings. · Assist in communications between B & G Committee and Finance Council. · Submit paperwork for projects to diocesan office as needed. · Work with vendors on contracts and agreements as needed. Miscellaneous · Serve as liaison between parish/school and diocesan offices (accounting, legal, payroll, finance, charitable giving, health insurance, education office). · Destroy old files according to the diocesan document retention schedule. · Attend parish staff, diocesan and nutrition program meetings. · Support office telephone VOIP system. Requirements · Minimum of Associate degree in Business, related discipline, or equivalent experience. · Strong knowledge of QuickBooks and Microsoft Office applications. · Basic knowledge of accounting practices. · Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values. · Ability to work in a team environment and have a service mindset when working with others. · Able to identify issues and propose recommendations/solutions. · Can be trusted with highly confidential information. · Strong drive to achieve results.

Responsibilities

Oversee financial operations, budgeting, and accounting for both the parish and school. Manage human resources tasks including payroll, employee files, and supervision of custodial and kitchen staff.