Who We Are
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.
Mission Statement
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Job Description:
Accountabilities:

General

• Ensure that all duties are completed in accordance with the principles, standards, policies, and procedures of The Salvation Army.
• In collaboration with the ED and management team, develop, implement & review policies and procedures.
• Ensure consistent communication by participating in regular meetings, conference calls with the Ministry Unit team and Divisional Personnel.
• Serve as an active member on various boards and committees relevant to the position. (i.e., Community Council Board, Management Team, etc.)
• Participate as an active and responsible team member in all work groups through which position responsibilities are achieved.
• Attend and participate in or provide trainings and meetings as required by the Ministry Unit, Divisional and Territorial Headquarters.
• In cooperation with the management team, leads and participates in the planning, developing, and executing of the strategic plan.
• Completing of applications and filing final reports for Funding Grants.
• In cooperation with directors, managers, and program leads, prepare mission proposals and funding applications.
• Assist and support the organization and implementation of various fundraising events, i.e., Christmas appeal, food drives.
• Ensure confidentiality is maintained in accordance with The Salvation Army policy and applicable legislation.

Financial

• In cooperation with directors, managers, and leadership, develop all budgets for the Ministry Unit.
• Review and analyze financial statements, ensuring the operation remains within budgetary criteria.
• Review and analyze payroll expenditures for all programs.
• Oversight and maintenance of weekly cash records for all aspects of York Housing & Support Services.
• Responsible to oversee completion of bank deposits, approval/coding of invoices and receipts, and filing of all related documentation.
• Responsible for oversight of issuing of tax receipts to all donors in a timely manner as per Salvation Army policy.
• In cooperation with department leads, assist in managing financial aspects of Christmas appeal and other fundraising.
• Oversee purchasing as required; and prepare requisitions for DHQ approvals, ensuring all necessary information is attached.
• Oversee Travel and Expense Management (TEM) and personal reimbursements for all York Housing & Support Services programs.

Administration

• Provide supervision, coaching, development & training for direct reports
• Collaborates with THQ DHQ Finance Departments for external/internal audits
• Monitor adherence to all relevant Salvation Army Policies & Procedures. Advising Management members of deviations and chronic problems.
• Ensure that all financial and administrative responsibilities associated with the various programs are completed in a timely manner i.e., quarterly reports, annual reports, budgeting, income, and expenses.
• In collaboration with program leads, collect and enter statistics in SalvationMaintain current fixed asset inventory; ensure that a yearly inventory is completed, maintains adequate insurance coverage.
• Maintain program vehicle records, maintenance, expenses.

Health & Safety

• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Assist in the oversight of the Ministry Unit properties i.e., upkeep, inspections, insurance, repairs, service contracts, quotations, etc.
• Perform other job-related duties as required.

Service Responsibilities

• The incumbent will promote positive and supportive attitudes toward individuals who are experiencing homelessness
• Provide financial oversight for and promote programs and activities that empower individuals to work towards their goals
• Act as an advocate and be a positive role model for individuals in the community
• Develop effective working relationships and partnerships with community members, representatives of other departments, agencies, and co-workers
• Represent the Salvation Army and individuals we serve at community meetings
• Perform any other related duties as requested by Executive Directo

Organizational Responsibilities

• The incumbent will adhere to standards that are consistent with the values & philosophy of The Salvation Army and the Social Services Department and the Regional Municipality of York and Durham Region.
• Participate fully and constructively in staff meetings and in service training
• Engage in formal evaluation sessions with Executive Director at 3 months during first year of employment and annually thereafter
• Ensure all employees read and follow the Policy & Procedures Manual and the Employees Handbook
• Become familiar with the provision of the position description & operations manual, which will be provided for each job position
• As required and is applicable, make suggestions that will improve efficiency, working conditions or procedures to Executive Director; and represent the Organization in a professional manne