Business Office Administrative Assistant at SAVANNAH CHRISTIAN PREPARATORY SCH

Savannah, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Apr, 26

Salary

0.0

Posted On

10 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Communication, Visitor Management, Data Integrity, Mail Coordination, Office Organization, Administrative Support, Microsoft Office Suite, Adobe Acrobat, Interpersonal Skills, Attention to Detail, Typing Speed, Multi-tasking, Reliability, Discretion, Customer Service

Industry

Description

Description Savannah Christian Preparatory School is seeking a professional, welcoming, and highly organized Administrative Assistant to serve as the first point of contact for our Business Office. As the "face and voice" of the office, this individual plays a critical role in fostering a positive environment for families, staff, and visitors. The ideal candidate will balance exceptional interpersonal skills with diligent data management and administrative support. Key Responsibilities Reception & Communication: Manage the multi-line phone system, directing calls to the appropriate departments and providing accurate information to callers. Visitor Management: Warmly greet all visitors, facilitate the check-in process according to school safety protocols, and direct guests to their destinations. Data Integrity: Maintain and update student and family contact information within the school’s database to ensure seamless communication across the institution. Mail & Logistics: Coordinate all incoming and outgoing mail; oversee the pickup and delivery of packages from couriers (UPS, FedEx, USPS). Office Stewardship: Maintain a clean, organized, and professional atmosphere in the front office and student workspace areas. Administrative Support: Assist the Business Office with data entry, filing, and special projects as assigned. Requirements Education: High School Diploma or equivalent required. Experience: 3+ years of administrative experience is preferred, though we are willing to train the right candidate with a strong service background. Technical Proficiency: Skilled in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat. Experience with school-specific databases (e.g., Blackbaud or Veracross) is a plus. Interpersonal Excellence: Ability to communicate with courtesy and professionalism when interacting with co-workers, parents, and students. Operational Skills: High attention to detail, strong typing/data entry speed, and the ability to multi-task in a fast-paced environment. Reliability: Consistent and punctual attendance is an essential function of this role to ensure office coverage. Core Competencies A servant-leader heart with a commitment to the mission of SCPS. Ability to remain calm and professional under pressure. Discretion when handling sensitive or confidential family information. Physical Requirements & Working Conditions Manual Handling: Must be able to frequently lift, carry, and move mail and packages weighing up to 25 pounds (e.g., boxes of paper, supplies, or incoming deliveries). Stationary & Mobile Tasks: Ability to remain in a stationary position for extended periods while operating the phone system/computer, as well as the ability to move throughout the office and campus to distribute mail or escort visitors. Visual & Auditory: Specific vision abilities required include close vision for data entry; auditory ability to hear and respond to phone calls and in-person inquiries in a busy office environment. Dexterity: Sufficient finger and hand dexterity to operate a computer keyboard, multi-line phone, and other office equipment.

Responsibilities

The Administrative Assistant will manage phone communications, greet visitors, maintain data integrity, and provide administrative support to the Business Office. This role is crucial for creating a welcoming environment for families, staff, and visitors.