Business Office Associate

at  Lexington Medical Center

JOB SUMMARY

Assists patients, visitors, providers and office staff in a courteous and friendly manner. Performs all duties efficiently and timely, while maintaining a positive patient flow. Serves as an office liaison when required.

MINIMUM QUALIFICATIONS

Minimum Education: High School Diploma or Equivalent
Minimum Years of Experience: 1 Year of Experience in a Related Field that Involves Administrative Support and Customer Service Activities
Substitutable Education & Experience (Optional): Experience can be substituted for successful completion of a Medical Office Administrative Assistant certificate program
Required Certifications/Licensure: None.
Required Training: None.

ESSENTIAL FUNCTIONS

• Maintains positive attitude. Has contact by phone, correspondence or in person meetings with persons in other departments or outside the practice. Tact is required in all communication and the employee is responsible for harmonious relationships.
• Demonstrates the following:
• Appropriate communication of information to all ages.i. Infant - birth to 1 yearii. Child - 1 year through 12 yearsiii. Adolescent - 13 years through 17 yearsiv. Adult - 18 years through 65 yearsv. Geriatric - over 65 years
• Responsiveness to all patients and office staff requests.
• Performance of duties assigned by authorized personnel or as required in an emergency, i.e., fire or disaster.
• Provides/Performs
• Communication
• Telephone (Answer, Transfer)
• Orders/Messages - Accurate and timely relay of information
• Scheduling
• Referrals
• Appointments
• Ancillaries
• Surgeries
• Hospital Admissions
• Medical Records
• Documentation
• Forms - Chart structure
• Electronic chart maintenance
• Image files
• Faxing
• Copying
• Mail - In and Out
• Office Operations
• Enter/Verify/Correct patient demographics and insurance information
• Obtain necessary signatures and consents as appropriate
• Post charges/payments
• Collect payment for office visits
• Daily updates
• Deposits
• Maintain cash drawer
• Screening and collecting unpaid balances
• Financial counseling when needed
• Work accounts receivable
• Precertification/Authorization
• Operation of and responsibility for equipment (including, but not limited to, routine maintenance, ordering of supplies, log sheets and cleaning)
• General Office Equipment, i.e., fax machine, copier, etc.

DUTIES & RESPONSIBILITIES

• In-service/Educationa. Department Orientationb. Annual Training
• Clerical log sheets/auditsa. Samplesb. Equipment
• Other
• Coding
• E&M/basic visits
• Office procedures/complex visits
• Surgeries
• Hospital Services
• Correspondence
• Statistical reports
• Accounts payable
• Payroll
• Chaperone
• Provides support and guidance for clerical policies and procedures
• All other duties as assigned

We are committed to offering quality, cost-effective benefits choices for our employees and their families:

• Day ONE medical, dental and life insurance benefits
• Health care and dependent care flexible spending accounts (FSAs)
• Employees are eligible for enrollment into the 403(b) match plan day one. LHI matches dollar for dollar up to 6%.
• Employer paid life insurance – equal to 1x salary
• Employee may elect supplemental life insurance with low cost premiums up to 3x salary
• Adoption assistance
• LHI provides its full-time employees employer paid short-term disability and long-term disability coverage after 90 days of eligible employment
• Tuition reimbursement
• Student loan forgiveness