Business Office Coordinator at MAINE VETERANS HOMES

Caribou, Maine, United States -

Full Time

Start Date

Immediate

Expiry Date

11 May, 26

Salary

0.0

Posted On

10 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Operations, Administrative Operations, Billing Management, Medicare, MaineCare, Private Pay, Third-Party Insurance, Claims Submission, Accounts Receivable, Payroll Support, Personnel Files, Customer Service, Bookkeeping, Data Entry Management, Compliance

Industry

Hospitals and Health Care

Description

Description The Business Office Coordinator is responsible for overseeing the financial and administrative operations of MVH - Caribou. This role ensures accurate billing, compliance with state and federal regulations, and effective coordination of business office functions, including resident accounts, payroll support, accounts payable/receivable, and customer service for residents and families. Key Responsibilities Manage resident billing, including Medicare, MaineCare (Medicaid), private pay, and third-party insurance. Ensure accurate and timely submission of claims and follow up on denials and outstanding balances. Oversee resident trust accounts in compliance with state and federal regulations. Monitor accounts receivable and support collection efforts while maintaining professionalism and sensitivity to residents and families. Support payroll processing and maintain employee personnel files in coordination with HR. Serve as a point of contact for residents and families regarding billing questions and financial concerns. Provide clear explanations of charges, coverage, and payment options with empathy and professionalism. Requirements A high school diploma or equivalent is required. A minimum of three years combination of post-secondary education, training, or experience with considerable knowledge of bookkeeping and data entry management. Healthcare business operations, especially in long-term health care, preferred. Maine Veterans' Homes provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Responsibilities

The Business Office Coordinator manages the financial and administrative operations for MVH - Caribou, focusing on accurate billing, regulatory compliance, and coordinating functions like resident accounts, payroll support, and accounts payable/receivable. This role also serves as the primary contact for residents and families regarding billing inquiries and financial matters.