East Lake Arbor is looking for a Business Office Manager/ Human Resource to join our team! We are looking for a person who wants to be a part of building a great community and contribute to the quality of life for our wonderful seniors.

RESPONSIBILITIES:

• Participate in New Hire Orientation program and other regular associate meetings or functions.
• Prepare new hire paperwork, employee status changes, employee exit paperwork, and leave of absence requests for submission to home office Human Resources.
• Utilize Payroll reporting tools to manage the accuracy of associate information and performance evaluation due dates.
• Update associate information in the Payroll system and personnel file.
• Respond to Unemployment Insurance claims; represent the company at unemployment Insurance appeals hearings.
• Conduct monthly benefit orientations; proof benefit enrollment forms and send to home office Human Resources; ensure all eligible associates have completed enrollment/declination forms.
• Provide training to department heads and act as a consultant regarding Human Resources policies.
• Make recommendations regarding terminations to department heads based on policies; ensure termination policies are followed by contacting HR Resource; conduct termination meetings.
• Prepare Time Sheet Reports for payroll; edit daily time entries; ensure accuracy of bi-monthly payroll.
• Ensure that all on-the-job injuries/illness are properly reported and documented; coordinate with department heads to allow injured workers to return to modified duty within the ordered restrictions when appropriate or ensure a doctor’s release is obtained before returning to full duty; maintain the OSHA 300 and 300A logs.

ACCOUNTING RESPONSIBILITIES:

• Process all accounts payable invoices.
• Prepare bank deposits, deposit to bank and e-mail deposit records to home office.
• Responsible for maintaining and issuing of Petty Cash, including Resident Petty Cash, and monthly reconciliation.
• Prepare monthly billing spreadsheet.
• Make collection calls on past due accounts; -maintain collection logs/records; timely follow up on past due accounts; prepare accounts for submittal to collection agencies.
• Assist with preparation of new residents’ move-in paperwork, resident status changes, and move-out paperwork and forward to home office.
• Support month-end closing procedures.
• Analyze monthly operations statements for the Executive Director and department heads.
• Handle or refer resident billing inquiries as appropriate.

ADDED RESPONSIBILITIES:

• Assist the Executive Director with completion of documents, correspondence and special projects as needed.
• Conduct tours.