Under general supervision, this position is responsible for the full range of financial services for all units/Centers/Institutes within the CA&ES Dean’s Office. Serves as a resource and subject matter expert to units, centers, and institutes regarding policy and procedure for purchasing, accounts payable, and accounts receivable. Processes purchasing, accounts payable and accounts receivable transactions. Serves as Department Safety Coordinator. Provides administrative support in multiple areas, including key coordination and distribution, and copy code coordination and distribution, travel processing, equipment management, and cashiering. Other duties include account management backup, providing centers with general reports, projections, and other research admin and/or self-supporting activities as needed.
Apply By Date: September 11, 2025 at 11:59pm
MINIMUM QUALIFICATIONS - FOR FULL CONSIDERATION, APPLICANTS ARE ENCOURAGED TO UPLOAD LICENSE AND/OR CERTIFICATION IF REQUIRED OF THE POSITION
- High school diploma or equivalent experience.
- Experience processing complex purchasing, accounts payable, accounts receivable, accounts receivable, and Travel and entertainment transactions.
- Demonstrated planning and organizational skills to work independently with minimal direction; excellent judgment to analyze workload, organize, coordinate, and manage a variety of complex tasks and projects concurrently, with competing critical deadlines, prioritization skills to handle frequent interruptions and distractions and ability to adjust to shifting priorities.
- Demonstrated computer-related experience and skill in using spreadsheets, word processing, calendar software programs, and web-based financial accounting, and reporting systems, customer service skills to deal with a wide variety of customers, both internal and external, and to handle issues as they arise.
- Analytical and mathematical skills to identify/research/resolve accounting and payroll issues, to analyze and prepare reports, and to reconcile departmental records.
- Ability to read and interpret policy and procedure related to purchasing, accounts payable, cash handling, capital asset management, travel, and entertainment.
- Business writing skills to prepare a variety of correspondence to multitude of audiences
PREFERRED QUALIFICATIONS
- Experience with campus systems including AggieEnterprise, pre-purchasing, AggieExpense, CayuseSP, and UCPath.
- Knowledge of equipment inventory policies and Procedures.
- Organizational skills to work on projects with competing deadlines and to independently establish goals and workload priorities with flexibility in dealing with people and competing demands.
SPECIAL REQUIREMENTS – PLEASE CONTACT YOUR RECRUITER WITH QUESTIONS REGARDING WHICH ACTIVITIES APPLY BY POSITION
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
- The duties or functions of this position include the handling of cash (or cash equivalents)
Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
Linked-in
Google