JOB POSTING DETAILS

Position Number: 40035482
Payroll Title: Administrative Officer 3
Job Code: 007377
Job Open Date: 3/13/25
Application Review Begins: 3/28/25; open until filled
Department Code (Name): AASP (ASIAN-AMERICAN DEPARTMENT)
Percentage of Time: 100%
Union Code (Name): 99 (Non-Represented)
Employee Class (Appointment Type): Staff (Career)
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: Grade 22
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $77,000 to $84,700/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $77,000 to $139,200 /year.
Work Location: Humanities and Social Sciences Bldg. - 5042
Working Days and Hours: M-F; 8am - 5pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions: For full consideration, please include a resume and a cover letter as part of your application.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree in related area and / or equivalent experience / training.
• 1-3 years of experience in higher education administration and working with a diverse group of faculty, staff, and students.
• 4-6 years of experience - ability to perform financial and policy analysis using an understanding of the accounting principles.
• 1-3 years of supervisory experience.

PREFERRED QUALIFICATIONS:

• Thorough knowledge of and ability to apply /interpret department, College, and University policies, rules and regulations, processes, protocols and procedures for budget, accounting and fund management, personnel management and academic HR.
• Knowledge of financial analysis and reporting techniques, human resources policies and procedures for staff and academic employees.
• Demonstrated skills in employee supervision and HR administration.
• Thorough understanding of department goals and the legal and human resources implications of decisions.
• Knowledgeable of trends in academia, especially in areas of academic planning, human resource management and academic administration.
• Knowledgeable of a variety of administrative operational activities such as event planning, basic fundraising, space planning, accounting and payroll.
• Solid knowledge of Microsoft Word, Excel and Google Suite; Powerpoint, Adobe Acrobat.
• Solid understanding and use of UC systems such as UCPath, Kronos, UC Recruit, AP Folio, OACIS/TAM, STAR, Espresso and Data Warehouse.
• Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, advising and counseling.
• Able to work collaboratively with others across UCSB and the UC.
• Able to use discretion and maintain confidentiality.
• Possess strong skills in short and long term planning, analysis, problem-solving, and customer service.
• Demonstrated ability to effectively multi-task and manage multiple priorities.
• Demonstrated conflict resolution skills to effectively lead and motivate.

The Business Officer is responsible for the full range of management functions for the Asian American Studies Department encompassing administration, financial management, staff and academic personnel, academic and student support services, technical support services, purchasing, facilities maintenance and renovation, instructional resources, and safety programs. Develops and implements operating policies and procedures as they relate to department goals and objectives. In this capacity independently solves problems requiring interpretation of a wide variety of federal, state and campus policies. These responsibilities require thorough knowledge of University, state, and federal regulations, policies, guidelines and procedures as well as considerable judgement and tact in problem solving and decision making. Handles confidential department faculty and staff matters and ensures compliance with the implementation of diversity guidelines and procedures. Provides continuity with regard to department policies and long range goals and develops strategies for implementation. Interprets, implements and ensures compliance with staff personnel policies and collective bargaining contracts. Serves as liaison between the department and external agencies by responding to and recommending a course of action with respect to various inquiries and problems as they arise.