Date Posted: 08/27/2025
Req ID: 44979
Faculty/Division: Faculty of Arts & Science
Department: Schwartz Reisman Inst for Tech & Society
Campus: St. George (Downtown Toronto)
Position Number: 00052137

ABOUT US:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

ESSENTIAL QUALIFICATIONS:

• Bachelor’s degree in commerce, business, accounting, finance or related disciplines, or an acceptable equivalent combination of education and experience.
• Minimum five (5) years of recent and related experience in finance and administration, preferably in a university setting.
• Experience administering a complex work unit with financial management experience including overseeing, planning and preparing complex operating budgets and research grants; forecasting, managing, and analyzing budgets and statistical information; reporting, monitoring and reconciling financial activity and payroll distribution, including preparing financial statements.
• Experience overseeing administrative operations including financial management, human resources administration, and processing financial and payroll transactions.
• Experience maintaining financial and personnel records, and with the University’s financial/payroll and HR policies, or other similar policies.
• Experience with policies and procedures related to collective agreements (e.g. USW) and other similar unionized groups.
• Experience working with and providing administrative support to committees (e.g. academic and search committees).
• Experience working with procurement services, and negotiating terms and drafting contracts with external contractors and vendors.
• Experience planning and organizing meetings and special events.
• Advanced skills working in FIS and HRIS, or similar administrative systems.
• Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.
• Excellent organizational, planning, and time-management skills, with ability to adapt to changing priorities.
• Aptitude for numbers and analyses, be able to multi-task, and has solid problem-solving skills.
• Excellent interpersonal, verbal and written communication skills.

LIVED EXPERIENCE STATEMENT

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position

YOUR RESPONSIBILITIES WILL INCLUDE:

• Forecasting, planning and monitoring multiple complex budgets. Analyzing financial trends and preparing analytical reports and forecasts for management decision making.
• Monitoring department budget to ensure expenditures remain within budgeted allocations.
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements; keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements.
• Producing complex statistical and/or financial reports. Developing and revising business methods that support administrative workflow and objectives. Processing payroll and entering salary and/or personnel information in HRIS.
• Resolving issues within the scope of the role and escalating problems as required. Maintaining filing systems and file retention programs. Maintaining office supply inventories.
• Developing and maintaining procedures for the use of space and equipment. Determining logistical details required for office renovations and moves.
• Maintaining an inventory of furniture and equipment. Coordinating the proper disposal of capital assets with others.
• Identifying and reporting facility repair and/or maintenance needs. Submitting service orders.

TO BE SUCCESSFUL IN THIS ROLE YOU WILL BE:

• Efficient
• Meticulous
• Organized
• Procedural
• Resourceful
• Team player