Business Operations Administrative Assistant | KU Children's Services at KU Children's Services

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

0.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Customer Service, Enrolment Management, Fee Processing, Microsoft Word, Microsoft Excel, Microsoft Outlook, Organisational Skills, Written Communication, Verbal Communication, Relationship Management, XAP Software, Time Management

Industry

Education Administration Programs

Description

* Central Office–based Business Operations Administrator with hybrid work from home * Key administrative support role * Permanent full-time opportunity with RDO KU Children’s Services (KU) is a leading not‑for‑profit early education provider and a proud Sector Employer of Choice since 2016. Established in 1895, KU operates nearly 116 services across NSW, VIC, the ACT and QLD, delivering long day care, kindergarten and preschool programs, family programs and early intervention services, along with brokered programs and professional services for the early childhood sector. The Role We are seeking a highly experienced administrator to join our Business Operations team in a permanent full-time capacity. This role is based from KU’s Central Office in Sydney CBD, with the opportunity to work in a hybrid arrangement that includes working from home. The Business Operations Administrator provides administrative support across KU services, including Long Day Care, Preschool and Kindergarten programs. You will work closely with both Central Office teams and service-based staff to support the effective and efficient operation of KU services, contributing to organisational objectives and strategic priorities. Key responsibilities include managing enrolments through XAP, data entry, responding to service and family enquiries, managing shared inboxes, and processing fees in accordance with family assistance law, Child Care Subsidy requirements and relevant State funding guidelines. This role requires strong organisational capability, attention to detail and a high level of customer service. The position is 8 hours per day Monday to Friday and includes a monthly Rostered Day Off. You will have the opportunity to Work From home 3 days and be based in our York Street Central Office 2 days each week. Of course, you will need: • Strong administrative and organisational skills with excellent attention to detail • Excellent written and verbal communication skills • A high level of customer service and professionalism • Ability to manage competing priorities across multiple systems and platforms • Confidence working with data, enrolments and fee processing • Ability to build and maintain positive internal and external relationships • A collaborative, flexible and solutions-focused approach • Previous administrative experience and/or a relevant qualification • Proficiency in Microsoft Office, including Word, Excel and Outlook The KU Difference KU offers more benefits than any other employer in the early years sector, including: • Monthly Rostered Days Off • Generous annual pay increases • Access to a variety of salary packaging options • KU Plus, an extensive employee benefits program with access to discounts and cashback from over 400 retailers • Access to free professional learning and development • A strong focus on health and wellbeing through KU’s wellbeing portal • An inclusive culture with a shared vision and values • Support, coaching and collaboration with experienced colleagues • 20% staff discount on gap fees for children attending KU Children’s Services How to apply To express your interest, please click the 'Apply Now' button to submit your cover letter outlining your suitability for the role, along with your resume. Want to know more? For enquiries, please contact Anthony, HR Partner, via careers@ku.com.au [careers@ku.com.au] (please note applications are not accepted via this email). KU is committed to social justice and human rights, inclusion and diversity, and equal employment opportunity. We recognise the voice of Aboriginal and Torres Strait Islander peoples and promote their participation at KU. KU Children’s Services is committed to being a child safe organisation. We put children’s safety and wellbeing at the centre of our practices. Child safety is a shared responsibility across the organisation, and all staff contribute to maintaining a child safe culture. KU has zero tolerance for harm or abuse of children.

Responsibilities

Provide administrative support across early education services, including managing enrolments via XAP and processing fees. Coordinate with central office and service-based staff to ensure efficient operations and respond to family enquiries.