THE COMPANY

Envision is a leading sustainability and energy consultancy that provides specialist support towards sustainability within the built environment. With four directors at the helm, we have experienced a rapid growth over the last few years and are looking to expand our operations team to provide vital support services as we expand further.
Envision specialises in providing end-to-end support to its real estate clients. We pride ourselves on fostering a flexible, creative and fun working environment.
We take pride in our pro-active approach, supporting our clients with close and tailored support. Our pragmatic and hands-on approach means that we are retained by the largest UK property funds, publicly listed developers as well as leading constructors.
Our team (currently 27 employees) is based across two offices, one in London and one in Oxford. The Operations Team, consisting of three people, is based across the two offices.

This is an excellent opportunity for an experienced Operations Administrator looking to take the next step in their career. Based in our London office, you will join our growing team, directly reporting to the Business Operations Manager, where you will provide business operations support across both our London and Oxford offices.
The role will involve, but will not be limited to:

General Office Organisation:

• First point of contact for incoming telephone enquiries & general queries
• Maintaining office supplies
• Organising business cards & promotional stationary
• Managing IT equipment & register
• Organising software licenses
• Liaising with our external IT Support team
• Liaising with building management teams (London & Oxford)
• Supporting the implementation of new IT systems

Finance Support:

• Supporting Finance Manager with invoicing and debtors/debt chasing
• Managing staff Expenses & receipts
• Co-ordinating the Company’s Carbon Footprint process

HR administration:

• Supporting staff recruitment, onboarding, training & personnel documentation
• Undertaking DSE checks

Organising Company insurance & registrations:

• PL & EL insurance renewals, Healthcare and Life Assurance renewals, Atlas Citation (HR system), Synergy, etc

Additional

• Admin support for projects & proposals
• Supporting organisation of Company events, meetings & staff socials
• Supporting company marketing; LinkedIn, website, etc
• Deputising for the Business Operations Manager & Finance Manager when on leave
• Ad-hoc tasks as necessary to ensure the smooth running of the company