Business Operations Analyst at Vistra Communications

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

0.0

Posted On

06 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Operations, Process Improvement, Project Management, DoD Correspondence, CATMS, Stakeholder Management, Technical Writing, Microsoft Office, Data Visualization, Time Management, Organizational Redevelopment, Congressional Reporting

Industry

Public Relations and Communications Services

Description

Description Vistra has an immediate opening for an organized and methodical business operations professional to track office requirements, support business operations including standardization and modernization, handle formal coordination of DoW correspondence and taskers, and manage recurring stakeholder meetings. The Business Operations Analyst will ensure efficient office operations, working independently and with senior executives to manage multiple simultaneous efforts and maintain effective operations. This position is primarily remote with occasional on-site requirements at the Mark Center or Pentagon. Candidates in the Metro DC area strongly preferred. Responsibilities include: Review documents for clarity and accuracy and produce concise, well-structured written materials to relay vital information through all tiers of organization. Innovate processes to enhance productivity and maintain deadlines. Provide expertise in efficiency, process improvement, and organizational redevelopment. Assist with project management and special assignments, including Congressional reports and requests for information Organize, track, and coordinate multiple requirements simultaneously, reprioritizing based on understanding of client and stakeholder demands Requirements Education: Bachelor’s Degree Qualifications: 3 or more years of directly related experience working in the DoW, VA, or other Federal agency. Previous administrative or office management experience within the DoD, VA, or other Federal agency; previous DoD administrative or office management experience preferred . Familiarity with preparing DoD correspondence package components. Demonstrated understanding and previous experience with the DoD Correspondence and Task Management System (CATMS) preferred. Experiencing preparing Congressional reports and drafting responses to requests for information preferred. Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office software. Ability to draft clear and concise written products, including progress reports, action memoranda, and stakeholder emails) with high attention to detail. Public Trust or Security Clearance. Additional Preferred Qualifications Experience developing/managing digital tools (e.g., Excel, Power BI) to track requirements, manage operations, and analyze and visualize organizational data. Previous DoW administrative or office management experience. Experience preparing DoW correspondence package components (e.g., memos, action memos). Understanding of DoW’s Correspondence and Task Management System (CATMS) and experience issuing and completing taskers strongly preferred . Experience working in a military environment or with military personnel. Experience working with high-ranking senior leaders, executives, and political appointees. About Vistra: Vistra Communications, doing business as Vistra and Vistra Federal Solutions, is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Tampa, FL with an office in Alexandria, VA providing professional support serviced to Defense, Federal, and Civilian Agencies. Approximately 25% of our “team member” employees work in the National Capital Region, providing communications, outreach, and organizational transformation services to our public sector customers. Vistra provides medical, dental, and vision benefits, life and disability insurance, employer matching 401(k) retirement plan, Paid Time Off, Parental and Bereavement Leave, and Professional Development, among other benefits. US Citizenship Required: Due to the requirements of the federal contract that this position supports, U.S. citizenship is required. Citizenship will be confirmed via I-9/E-Verify at the start of employment.

Responsibilities

The analyst will track office requirements, manage stakeholder meetings, and handle formal coordination of DoW correspondence and taskers. They are responsible for innovating processes to enhance productivity and producing concise written materials for various organizational tiers.