Business Operations and Marketing Coordinator at Heritage Building Maintenance

Des Moines, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

0.0

Posted On

12 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Operations Coordination, Marketing Coordination, Project Coordination, Process Improvement, Sales Support, Proposal Development, Promotional Activities, Communication, Organization, Time Management, Problem Solving, Attention To Detail, Ms Office, Office Management Systems, Multitasking, Business Acumen

Industry

Facilities Services

Description

WAGE: Wage will be determined based on skills and experience to be agreed upon at the time of hire. SCHEDULE: Scheduled 40 hours weekly, times can be flexible. JOB SUMMARY: Heritage Building Maintenance is seeking a Business Operations & Marketing Coordinator to support our company’s daily operations, project coordination, and marketing efforts. This is not a traditional admin role—this is an opportunity for someone who thrives on turning ideas and “bits” of information into actionable plans and tangible results. You will be empowered to identify gaps, create solutions, and drive initiatives across operations, marketing, and sales support. The ideal candidate is organized, dependable, and proactive, with strong communication skills and the ability to work independently in a dynamic environment. Duties and responsibilities include: · Gather, organize, and synthesize information from multiple sources to create clear action plans · Proactively identify opportunities for process improvement and implement solutions · Lead and coordinate cross-functional projects, ensuring timely and effective execution · Manage and report on microbial compliance and quality initiatives · Support sales organization and proposal development · Plan and execute marketing and promotional activities · Serve as a central point of contact for leadership, operations, sales, and marketing teams · Continuously seek ways to add value and drive business results · Other duties as assigned KNOWLEDGE, SKILLS & ABILITIES: · Proven experience in a similar role such as Office Administrator, Project Manager, or Marketing Coordinator · Demonstrated ability to work independently, take initiative, and solve problems proactively · Strong organizational and time management skills with the ability to prioritize work and meet deadlines · High level of professionalism, dependability, and attention to detail · Experience with marketing coordination and project management preferred · Excellent written and verbal communication skills · Proficiency in MS Office and office management systems · Ability to handle a fast-paced environment, multitask, and pivot attention as needed · Business-minded regarding costs and efficiencies · Spanish and English bilingual ability preferred QUALIFICATIONS: · Must be 18 years of age or older · Must be legally authorized to work within the United States · High School Diploma or GED required · Must be willing to submit to a criminal background check · Ability to communicate in English required · Spanish and English bilingual ability preferred WORKING ENVIRONMENT: The work is performed in an office environment. PHYSICAL DEMANDS: The work is primarily sedentary in nature but may require occasional walking, standing, bending, and carrying items weighing less than fifty pounds. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice. ADDITIONAL DETAILS: · Direct Deposit Pay every other Friday · Medical, Dental, Vision Insurance and 401K with a company match available for full time employees working 30+ hours per week · Paid Holidays after 90 days for full time employees working 30+ hours per week · PTO accumulation for full time employees working 30+ hours per week ABOUT HERITAGE BUILDING MAINTENANCE: Heritage Building Maintenance is a commercial janitorial management company dedicated to providing superior contract custodial services using the most advanced products and technologies available. Our staff focuses on a culture of teamwork, trust, and community. Heritage is an Equal Opportunity Employer. It is the policy of Heritage Building Maintenance to provide equal employment opportunity to all employees and applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, pregnancy, religion, national origin, citizenship status, disability, marital status, sexual orientation, gender identity, military service, genetic information, or any other protected class as defined by local, state, or federal statute. It is our intent that equal employment opportunities will be provided in employment, recruitment, selection, compensation, benefits, promotion, demotion, layoff, termination, and all other terms and conditions of employment. Updated 3/5/2026 This employer participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. The E-Verify Participation and Right to Work Posters are available upon request.

Responsibilities

The coordinator will support daily operations, project coordination, and marketing efforts by gathering and synthesizing information to create action plans and implementing process improvements. Key duties include managing compliance initiatives, supporting sales and proposal development, and executing marketing activities while serving as a central point of contact.