Business Operations Associate at SOKOL GxP Services

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

57.1

Posted On

13 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Procurement coordination, Purchase order management, Invoicing support, GMP compliance, ERP systems, SAP, Ariba, Procurement-to-pay, Invoice reconciliation, Contract tracking, Icertis, SharePoint, Document management, Capital equipment procurement, Supply chain management, Cross-functional collaboration

Industry

Pharmaceutical Manufacturing

Description

SOKOL GxP Services is seeking a Business Operations Associate to support biologics development operations within a GMP-regulated environment. This role focuses on procurement coordination, purchase order management, invoicing support, and cross-functional collaboration to ensure timely and compliant execution of operational activities. Key Responsibilities Coordinate procurement activities including capital equipment and laboratory supply purchases Create and track purchase requisitions and purchase orders in alignment with internal processes Support supplier sourcing, quotations, and vendor coordination Monitor order status, delivery timelines, and installation milestones Ensure procurement documentation is complete, accurate, and audit-ready Support invoice tracking, reconciliation, and resolution of discrepancies within P2P systems Maintain procurement records including orders, confirmations, and receipts Coordinate across internal stakeholders (Lab Ops, Facilities, Procurement, Finance) and external vendors Escalate issues related to fulfillment, invoicing, or non-standard requests Support adherence to SOPs, compliance requirements, and internal controls Bachelor’s degree in Business Administration, Life Sciences, or related field 4–7 years of experience supporting procurement, operations, or supply chain functions Experience working in regulated environments (GMP preferred) Working knowledge of ERP systems (SAP, Ariba preferred) Experience with procurement-to-pay (P2P) processes and invoice reconciliation Strong organizational skills with attention to detail and ability to manage multiple priorities Strong communication skills with ability to work across technical and non-technical teams Experience with contract tracking tools (e.g., Icertis) Familiarity with SharePoint or document management systems Exposure to laboratory or capital equipment procurement Competitive hourly rate: $48.40 – $57.10/hr (W-2 only, no C2C) Hybrid position - 50 % on site Working Hours: Monday - Friday, regular business hours 12-month contract with possible extension Health insurance, holiday pay, 401(k) program, and other benefits Employee referral bonus program

Responsibilities

The Business Operations Associate will coordinate procurement activities, manage purchase orders, and support invoice reconciliation within a GMP-regulated environment. They will collaborate with internal stakeholders and external vendors to ensure operational compliance and timely execution of supply chain tasks.