Business Operations Coordinator at Spektrum

Braine-l'Alleud, Wallonia, Belgium -

Full Time

Start Date

Immediate

Expiry Date

15 Jan, 26

Salary

0.0

Posted On

17 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Purchase Requisitions, Budget Execution, Documentation, SharePoint Management, Communication, Cyber Security, Command and Control Systems, Satellite Communications, Electronic Warfare, Information Management, Project Management, Team Collaboration, IT Systems, Personnel Management, Client Support, Security Clearance

Industry

Staffing and Recruiting

Description

Spektrum have a wide range of exciting opportunities in several global locations. We are always looking to add great new talent to our team and look forward to hearing from you. Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects. Who we are supporting The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium. The NCIA provides a wide range of services, including: Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats. Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations. Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces. Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks. Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers. Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities. The program Assistance and Advisory Service (AAS) The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V. To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce. Role ID – 2025-0325 Role Background NATO Digital Workplace Centre (NDW Centre), part of NCIA, provides simple yet innovative solutions that underpin the Digital Transformation of NATO by providing feature-rich Digital Workplace, which enable NATO staff members to connect, communicate, and collaborate. Personal Workspace and Shared Workspace service areas deliver user-facing services to NATO Commands, NATO Force structure and Nations in all 32 Allied Nations, underpinned by a number of industry service providers. Role Duties and Responsibilities Plan and submit purchase requisitions in the Purchaser’s IT system; Follow-up with suppliers and acquisition professionals that a purchase order is issued; Keep track and report on PO, project and service level the budget execution (planned vs. actuals); Documenting the action items in meetings and follows-up with the relevant team; Creates, maintains and improves the internal SharePoint libraries, internal and external portals, and wiki pages; Manages the permission levels for the project team members to access to the project portals, and provision of support to the project team members in utilization the SharePoint (SP) portal; Performs other related duties as required. Essential Skills, Experience and Certifications The Contractor’s personnel shall be knowledgeable and experienced in the nature of the tasks and activities of the Service. The Contractor’s personnel shall possess valid Personal Security Clearances for the duration of the Contract performance. The Contractor’s personnel shall be courteous and professional in dealing with NATO and Purchaser’s staff. The Contractor’s personnel shall have sufficient knowledge in English language to allow smooth verbal and written communication. The Contractor’s shall strive to lower the rotation of personnel and maintain the same staff working under this SoW. The Contractor shall seek Purchaser’s approval prior to appointing new personnel to work under this Statement of Work. The Purchaser will support the Contractor’s personnel with access to the IT systems as required. The Contractor shall submit requests for change of Contractor’s personnel at least 30 days in advance. The Contractor shall handle the Purchaser’s furnished equipment (PFE) with due care. The Contractor shall operate the equipment following the manufacturer’s requirements. The Contractor shall bring immediately to the attention of the Purchaser Point of Contact any issues preventing the execution of the work. The Contractor’s personnel will report to and receive guidance from Purchaser Point of Contact on-site and respective project manager/project executive. The Contractor’s personnel shall follow local site procedures to obtain physical unescorted access to the assigned work position and logical access to the networks in scope. The Contractor’s personnel shall liaise with other Purchasers’ teams as necessary. Working Location Braine-l’Alleud, Belgium Working Policy Onsite Travel Some travel to other NATO sites may be required Security Clearance Valid National or NATO Secret personal security clearance We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.

Responsibilities

The Business Operations Coordinator will plan and submit purchase requisitions, follow up with suppliers, and track budget execution. They will also manage SharePoint libraries and support project team members in utilizing the portal.